Office Manager

Description:

National Library of Latvia (hereinafter – NLL) announces a competition for a vacant OFFICE MANAGER (profession code – 334108) position We are looking for a professional, responsible, and collaboration-oriented Office Manager who will ensure efficient document management, coordinate Office operations, and provide support to NLL management and structural units. Key responsibilities (duties are to be performed primarily on-site at NLL premises, 3 Mūkusalas Street, Riga): plan, organize, and improve NLL document management processes, including process digitalization; ensure document circulation within NLL in accordance with external and internal regulatory requirements, including documents with confidentiality status up to service needs; supervise the use of the document management system "Namejs", ensure its administration, and provide methodological support to staff; consult employees on document preparation, circulation, and electronic document management matters; plan and organize document archive management and ensure archive document accounting and storage; organize and manage Office operations, including organizing, coordinating, and supervising Office clerks' work, coordinating visitor reception, ensuring information provision, etc.; record management meetings. Requirements for candidates: higher education in social sciences, humanities, or management sciences; experience in implementing document and archive management processes; knowledge of document preparation and formatting regulations (including documents with confidentiality status up to service needs), as well as document archive management regulatory framework; knowledge of electronic document circulation and e-signature use; experience working with document management systems, preferably with the "Namejs" document management system or equivalent system; experience organizing the work of an administrative structural unit; state language proficiency at an advanced level; English language proficiency sufficient for job duties (correspondence processing and communication with NLL guests and visitors); analytical thinking and process improvement skills; excellent collaboration and communication skills; ability to work in a team and independently; high sense of responsibility and confidentiality observance. Please note that upon signing an employment contract, the candidate will need to consent to a security clearance conducted by the Constitutional Protection Bureau in accordance with the requirements of the laws of the Republic of Latvia, including Cabinet of Ministers Regulations No. 397 of June 25, 2025 "Minimum Cybersecurity Requirements". We offer: interesting and dynamic work at one of Latvia's largest and most creative cultural institutions, offering an environment for education, development, and leisure; opportunity to participate in improving document management processes; stable salary (from 1690 – 1800 EUR before tax) and social guarantees; health insurance (upon completion of probation period); paid additional leave for good work; training, professional development, and career growth opportunities; international collaboration opportunities; broad access to NLL library resources and books; opportunity to attend various cultural events and activities at Gaisma Hall; friendly and professional work team Documents to submit: motivation letter; CV (preferably in Europass CV format); copies of education documents. For successful collaboration commencement, upon signing an employment contract, the candidate will need to consent to a security clearance conducted by the Constitutional Protection Bureau in accordance with the requirements of the laws of the Republic of Latvia, including Cabinet of Ministers Regulations No. 397 of June 25, 2025 "Minimum Cybersecurity Requirements". Candidates should apply by August 16, 2026, submitting documents to: [email protected] with the subject line "Office Manager". For additional information about the vacancy, please contact the Human Resources Department Head Māra Jurevska – phone: 67806114, e-mail: [email protected] with the subject line "Office Manager". Please note that we will contact and inform about competition results only those candidates invited for interviews. Based on Article 6, paragraph 1, point (f) of the General Data Protection Regulation, the National Library of Latvia informs that it is a data controller and within the personnel selection process, personal data submitted by candidates will be processed to ensure the conduct of the above-mentioned competition.National Library of Latvia (hereinafter – NLL) announces a competition for a vacant OFFICE MANAGER (profession code – 334108) position We are looking for a professional, responsible, and collaboration-oriented Office Manager who will ensure efficient document management, coordinate Office operations, and provide support to NLL management and structural units. Key responsibilities (duties are to be performed primarily on-site at NLL premises, 3 Mūkusalas Street, Riga): plan, organize, and improve NLL document management processes, including process digitalization; ensure document circulation…

Overview

Type

job

Status

active

Visibility

public

Price

1 690 € /month

City

Rīga

Address

LATVIJA, Mūkusalas iela 3, Rīga

GPS

56.9493977, 24.1051846copyopen in

Email

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Views

7

Published

16. 7. 2026

Edited

5. 8. 2026

Location

Specifications