Särnmark is one of Sweden's oldest companies within personal assistance and was founded by the current owner in the early 1990s. We work based on a clear and stated value foundation, and our primary drive is to create the best conditions for individualized personal assistance based on each person's unique needs. Särnmark today has over 3,500 employees and our customers and employees are spread throughout Sweden. Särnmark's headquarters is located in Sundbyberg, but we also have offices in other parts of Sweden.
Your Role
As a staffing coordinator at Särnmark, you fill an important function through your work with scheduling and staffing planning for our Personal Assistants. You ensure that the right personnel with the right competencies are in the right place at the right time. You work closely with our customers, employees, and account managers to assign temporary staff and schedule coverage for absences among our customers. We are a team consisting of three people and we are available throughout the week and around the clock.
The work involves planning and following up on staffing in the operations as well as handling changes that arise, for example during absences or emergency rescheduling. You maintain ongoing contact with staff regarding schedules and assignments and ensure that the right qualifications and certifications are matched to each assignment. The role also includes administrative follow-up such as time reporting, documentation, and system management. Customer contact related to planning and coordination is a natural part of the work.
Who Are You?
We are looking for someone with experience in staffing, scheduling, or other administrative coordination and who is comfortable working digitally in planning and personnel systems.
You work in a structured and careful manner, thrive in a role with many contact points, and have the ability to handle rapid changes in a calm and solution-oriented way. It is important that you can prioritize your work tasks yourself and know what is more urgent and must be solved first. You express yourself clearly and professionally in both speech and writing.
Employment
Permanent part-time employment at 70-90% and begins with a 6-month probationary period. The position can be filled at our office in Malmö or at our office in Stockholm. The role involves some travel to our offices and customers around the country. You will be part of the People and Office department but report to the work leader for Duty & Staffing.
In your application, you must indicate your citizenship. If you are not a citizen of Sweden, EU, EES, or Switzerland, you must be able to prove that you have permanent residence in Sweden in order to be employed at Särnmark. If you are applying for work as a personal assistant with an adult customer, you need to provide a certificate from the police records. You can order the certificate via the Police website here: https://polisen.se/tjanster-tillstand/belastningsregistret/arbete-i-hemmet-med-aldre-och-personer-med-funktionsnedsattning-e-tjanst/
If you are applying for work as a personal assistant with a child under 18 years of age, you also need to be able to provide a valid certificate from the police records before you start working. You can order the certificate via the Police website here: https://polisen.se/tjanster-tillstand/belastningsregistret/barn-med-funktionsnedsattning/Särnmark is one of Sweden's oldest companies within personal assistance and was founded by the current owner in the early 1990s. We work based on a clear and stated value foundation, and our primary drive is to create the best conditions for individualized personal assistance based on each person's unique needs. Särnmark today has over 3,500 employees and our customers and employees are spread throughout Sweden. Särnmark's headquarters is located in Sundbyberg, but we also have offices in other parts of Sweden.
Your Role
As a staffing coordinator at Särnmark, you fill an important function…