Are you a skilled and structured administrator motivated by working in a supportive role? We offer a varied position at an agency with a meaningful mission. Does that sound interesting? Apply to Sida, Sweden's expert authority for international development assistance.
On behalf of Parliament and Government, we work to reduce poverty and oppression and strengthen democracy and human rights. To carry out our mission, Sida depends on being able to attract, recruit and develop competent employees with a diversity of experiences, backgrounds and abilities.
About the job
You will be part of Sida's administrative department, which consists of approximately 120 employees who together are responsible for the authority's overall administration and operational support. Within the department, there is also responsibility for central control functions, such as direction and development of operations, financial management, accounting and grants administration.
The department consists primarily of senior experts in HR, internal governance and control, finance, law, procurement, documentation and archives.
The focus of the role is to provide professional administrative support to the department's management. As a department administrator, you will be part of a good work team and contribute to the department's varied assignments.
Work tasks
Provide administrative support to management, such as calendar management, digital planning boards and document and case management.
Overall administration such as IT orders, some HR administration, introduction of new employees, management of pages and collaboration spaces on the intranet, etc.
Responsibility for certain accounting administration and posting of invoices, as well as support to managers and the controller in monitoring the management budget.
Minute-taking and support at internal and external meetings and larger events.
Contribute to operational planning and monitoring, annual reports, procurements, surveys, etc. on behalf of the manager.
Other administrative tasks including error reporting, orders, authority mailbox, archiving, decision handling in cooperation with the authority's other administrators.
We offer
We offer a workplace with good opportunities for development and a working environment characterized by openness and diversity. You work with a clear mandate and area of responsibility characterized by trust between you, your manager and your colleagues.
As an employee at Sida, you work with the world as your workplace, with Agenda 2030 and the state value base as your guide. To address the challenges the world faces today and in the future, we need people with different backgrounds and skills.
Qualification requirements
Education
Upper secondary school education
Languages
Very good knowledge of Swedish and ability to communicate well orally and in writing.
Good knowledge of English and ability to communicate orally and in writing.
Work experience and knowledge
Current and several years of experience working in an administrative role.
Very good experience using digital work tools such as Teams, Skype and Zoom.
Very experienced user of the Office suite and its various functions.
Some experience with accounting administration.
Experience managing many different work tasks in a supportive role.
Functional competencies/abilities:
To succeed and thrive in the role, it is important that you are attentive, service-oriented and enjoy building good relationships. You have a structured way of working, deliver with quality and have the ability to prioritize between many different work tasks.
For this role you need to:
Be able to manage yourself and take responsibility for your own development
Take initiative and be driven
Have the ability to prioritize and manage uncertainty and risks
Be good at collaborating and building trusting relationships
For this role, it is advantageous if you have:
Experience working in public operations and knowledge of public records
Experience with procurements and calls from framework agreements
Experience conducting surveys
Experience writing minutes
Good to know
The position is a permanent employment, with starting date as soon as possible.
Sida offers the possibility of remote work to some extent if it works for the operation.
When contacting, please state ref. no. 143/26.
Further information about the position's content is provided by department manager Malena Sandh, [email protected].
Any questions about terms and conditions and other union matters should be directed to union representatives at Sida for Saco: mailto:[email protected] and ST: mailto:[email protected]
In Sida's recruitment process, selection questions are used as a tool to make an initial selection. Therefore, be careful with your answers so that they accurately reflect your skills and experience. https://www.sida.se/jobba-med-bistand/jobba-pa-sida/anstallningsprocessen/
Sida is a government agency. This means that information and application documents that you submit to us may be disclosed according to the principle of public access if someone requests them. Normally, there is no confidentiality for the information processed in the database. If you have protected personal data, you should contact the contact person indicated in the advertisement by phone.
Note! Sida communicates with applicants primarily through our recruitment system ReachMee. Depending on which email client you use, emails sent from ReachMee may end up in your spam filter, so we encourage candidates to keep an eye on this.Are you a skilled and structured administrator motivated by working in a supportive role? We offer a varied position at an agency with a meaningful mission. Does that sound interesting? Apply to Sida, Sweden's expert authority for international development assistance.
On behalf of Parliament and Government, we work to reduce poverty and oppression and strengthen democracy and human rights. To carry out our mission, Sida depends on being able to attract, recruit and develop competent employees with a diversity of experiences, backgrounds and abilities.
About the job
You will be part of Sida's…