Assistant to Unit Arenan

Ref: 20261847 Welcome to the Department of Ordinary Housing and Unit Arenan! Are you a driven and engaged person who thrives in a varied role with many points of contact? Then this might be the job for you. We are now seeking an assistant who, together with two other assistants, provides administrative and practical support to the operation. Here you will have an important role with both independent work and close collaboration with colleagues and section managers, as well as the opportunity to contribute to the development of the unit's working methods. Duties As an assistant at Unit Arenan, you will provide administrative and practical support to the operation's section managers. You will be part of a team with two other assistants where you together are responsible for the unit's administrative support and cover for each other based on the operation's needs. Additionally, you will participate in the department's network of assistants for collaboration and knowledge sharing. The duties are varied and include, among other things, personnel administration, management of employment contracts, and scheduling. You work in the City of Malmö's internal systems with registration and administration of, among other things, employment, attendance, and absences. The role also includes invoice handling, ordering, compilations, and other common administrative tasks. The role also includes practical and facility-related tasks, such as reporting defects and contact with custodians and external suppliers. The position is shared across the entire Unit Arenan and the work covers operations at both Stadiongatan 10 and 40. The division of work within the assistant group may vary and be adapted according to the operation's needs. The work also includes matters that involve moving between the operations, which means you need to be able to cycle. Qualifications We are looking for someone who has Upper secondary education equivalent to 3 years Previous experience as an assistant or administrator Good computer skills and the ability to quickly learn new digital programs and systems Very good knowledge of Swedish, both spoken and written Can cycle Meritorious if you have Experience working with administrative systems, such as invoice management, financial and personnel systems Experience with current system support such as Hrutan, Lifecare, Medvind, and Ekot Experience from the care and social services sector Experience from municipal operations To succeed in the role of assistant at Unit Arenan, you need to be structured and self-driven with the ability to plan, prioritize, and switch between different tasks. You are flexible and solution-focused and have a practical approach to the issues that arise in the operation. The role involves many points of contact and you therefore need to have good collaboration skills, be service-minded, attentive, and clear in your communication. You value diversity and have good cultural awareness. About the Workplace At Arenan Ordinary Housing, you will be part of a unit that works forward with a focus on quality, work satisfaction, and a good work environment. We consist of thirteen sections distributed across two resource areas and are responsible for a geographical area in western Malmö. Our workplace is centrally located at Stadiongatan 10 and 40, near Eleda Stadium, with good transport connections and proximity to both the city and green areas. We in the Health, Care and Social Services Administration, with our approximately 5,500 employees, are the City of Malmö's second-largest administration. We have overall responsibility for Malmö's home care services, care facilities, meeting places, home healthcare and rehabilitation, and its social assistance processing. Together we create a dynamic and future-smart organization. An organization that can meet today's needs and tomorrow's challenges. With commitment, curiosity, and heart, we make everyday life simpler for tens of thousands of Malmö residents. Follow our exciting development at http://www.malmo.se/jobb Read about the City of Malmö as an employer here http://www.malmo.se/jobb Job Information Employment type: Permanent Scope: 100% Number of positions: 1 Start date: By agreement. Working hours are daytime, Monday to Friday. Other As a candidate, we recommend that you check your spam folder during the application period to ensure that you do not miss reply emails from the City of Malmö. Please note that the City of Malmö has removed the personal letter from the application process and replaced it with selection questions, for a more inclusive recruitment process and an efficient candidate experience for you as a job seeker with us. Your answers will be an important part of our selection work. The operations of the City of Malmö are organized into 14 administrations. Our common mission is to create welfare and sustainable societal development. Together with the people of Malmö, we develop an even better city to live, work, and be in; diversity, life experiences, and talents make Malmö a smart city in the heart of Europe. The world's knowledge is here. Malmö is a Swedish administrative area since 2015 and therefore has an obligation under the Minority Language Act to inform about the Swedish minority's rights, offer services in their native language, and protect and promote their language and culture. We look forward to your application! The City of Malmö strives for employees to represent the diversity that exists in our city. We therefore welcome applicants who can contribute to us as an employer being able to meet the needs of the people of Malmö. When you apply for a job with us, we will ask you to show an extract from the Police's Criminal Record. The extract we want to see is "check of your own information" and you need to request it yourself via a form that you can find on the police's website: http://bit.ly/polisens-blankett

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