Administrator, Parental Leave Coverage

Description:

We are looking for a dedicated and meticulous department administrator for a parental leave position. You will play an important role in supporting the Department of Computer Science and Engineering with efficient and purposeful administrative service. About the Department https://www.chalmers.se/institutioner/cse/ is an integrated department between University of Gothenburg and Chalmers University of Technology AB, located on the Johanneberg and Lindholmen campuses in Gothenburg. Its activities encompass high-quality research, education, and utilization within areas such as AI & machine learning, software & hardware engineering, computer science, security, network & systems. The organization consists of approximately 350 employees with a high international composition with individuals from over 50 nationalities. Job Description As an administrator, you are a key person who handles everything from routine tasks to urgent matters that need to be solved immediately. In this role, you will support one of our scientific departments with personnel administration, procurement, workshops, travel, guest management, academic celebrations, etc. Since the activities are integrated, you will be active within both University of Gothenburg and Chalmers University of Technology and at both our Johanneberg and Lindholmen campuses. Your main workplace will be on the Lindholmen campus. In this role, you will actively network within the department, the institution, and with both parent organizations. We also see that you, together with your colleagues, will help develop our routines to ensure a high level of service both internally and externally. Your work tasks include, among other things: Onboarding of new employees Booking and ordering in connection with academic celebrations Diary management/archiving/protocol writing may be included Procurement Responsibility for administration of conferences and meetings Booking of travel and hotels for both employees and external guests Financial administration such as fee calculations and invoice allocation Fault reporting of facilities, etc. Work tasks may vary as needed. Employment Terms Fixed-term employment as a parental leave position on a full-time basis for approximately one year, starting in October 2026 or by agreement. Qualifications We are looking for you who: have at least upper secondary education but preferably higher education level (or equivalent) have several years of experience in administrative work have good computer skills are a proficient user of the Office package communicate well in both Swedish and English as we operate in an international environment It is meriting if you have: experience of similar tasks within public sector operations knowledge of Agresso, Proceedo, Primula, or other related systems used by University of Gothenburg and Chalmers To succeed in this role, we see that you: have a genuine interest in people and enjoy collaborating with others are service-oriented and enjoy providing support to operations work independently and take your own initiative have the ability to identify and implement improvements in administrative procedures are structured, meticulous, and flexible can plan, prioritize, and handle multiple tasks simultaneously Working at Chalmers Chalmers values – openness, respect, participation, diversity, and quality – permeate our view of our work environment and our employees. We offer a stimulating workplace in an academic environment, where students and employees are driven to create value for a sustainable future. Our benefits for employees include: Flexibility to work remotely with consideration to operational needs. Vacation up to seven weeks per year. Collective agreement with parental pay, sickness insurance supplement, pharmaceutical costs, salary exchange, pension, accrued days, and flextime. Wellness allowance and a wellness hour every week during paid working time. Here you can read more about our https://www.chalmers.se/om-chalmers/arbeta-hos-oss/chalmers-som-arbetsgivare/formaner-och-villkor/ and what it is like to https://www.chalmers.se/om-chalmers/arbeta-hos-oss/. Application Process Your application should be marked with your name and documents should be saved as PDF files as follows: CV Cover Letter 1-2 pages Background screening may be conducted as part of the application process. Deadline for applications: August 14 For questions, please contact Anna Engkvist Administrative Manager [email protected] *** Chalmers declines all offers of additional job advertising or recruitment support in connection with this recruitment. *** Chalmers University of Technology in Gothenburg conducts research and education in technology and natural sciences at a high international level. The University has 3,100 employees, 10,000 students, and educates engineers, architects, and naval officers. With scientific excellence as a foundation, Chalmers develops competence and technical solutions for a sustainable world. Through global engagement and entrepreneurial spirit, we create innovation power, in close cooperation with the rest of society. Chalmers was founded in 1829 and still has the same motto today: Avancez – move forward.We are looking for a dedicated and meticulous department administrator for a parental leave position. You will play an important role in supporting the Department of Computer Science and Engineering with efficient and purposeful administrative service. About the Department https://www.chalmers.se/institutioner/cse/ is an integrated department between University of Gothenburg and Chalmers University of Technology AB, located on the Johanneberg and Lindholmen campuses in Gothenburg. Its activities encompass high-quality research, education, and utilization within areas such as AI & machine…

Overview

Type

job

Status

active

Visibility

public

City

Göteborg

Address

Chalmers tekniska högskola

GPS

57.7119231, 11.9822532copyopen in

Email

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Views

2

Published

17. 7. 2026

Edited

3. 8. 2026

Specifications