Administrator at Malmö Citadellsgymnasium, Temporary Position

Malmö kommun · Full-time

Kalendegatan 1, Malmö, Sweden

Ref: 20261834 Malmö Citadellsgymnasium is seeking an administrator for a temporary position related to parental leave. The position is full-time (100%) with a possible start in December 2026 or January 2027 through February 2028. Job Responsibilities In your role, you will be an important part of ensuring the school receives the administrative support it needs. You will also be part of a larger context together with administrators at Malmö city's other upper secondary schools. With us, you will provide close administrative support to the entire school leadership in areas such as student, personnel, finance, information, and government administration, as well as perform general administrative tasks. Your direct manager is the school's section head, and you will work closely with other roles in the section. In your role, you will daily handle tasks with great variety, such as: Reception and reception desk: Staff the school's reception, receive visitors, answer phone calls, and manage the school's shared email. Substitute management: Handle daily absence reporting and book and coordinate short-term substitutes in the morning to ensure teaching runs smoothly. Orders and purchases: Manage the school's purchases of office supplies, educational materials, and other consumables according to applicable agreements. General administration: Assist school leadership and staff with other administrative support, mail handling, and key/tag management. Qualifications Requirements: Upper secondary school diploma Previous experience with similar work Good digital skills and ability to quickly learn new programs and systems Good knowledge of MS Office Good Swedish language skills, spoken and written. Meritorious: Post-secondary administrative education Experience with administrative work in schools or adult education Experience with service work, for example in customer service, reception, or similar Experience with substitute management and ordering, preferably in Malmö City's systems. We are looking for someone who is service-oriented and professional when interacting with staff, students, and guardians. As an administrator, you take responsibility for your tasks and feel comfortable working independently. You have a good ability to work in a structured manner and to plan, organize, and prioritize your tasks efficiently. You are quality-conscious, thorough, and well aware of goals and quality standards, and you place great emphasis on living up to these in your work. You have a positive attitude, are solution-oriented, and enjoy collaborating with others. Furthermore, you understand how background, culture, and group affiliation affect individuals and relationships, and you contribute to an inclusive and respectful environment. About the Workplace Malmö Citadellsgymnasium is a school in modern educational facilities in a central location. Programs are offered in economics, social sciences, technology, as well as sales and service. The school's education focuses on innovation and sustainability to meet future needs and the job market. Through close collaboration with businesses, academic institutions, and organizations, students' education is enriched with practical knowledge and experience. New ideas and initiatives are appreciated here. Together, we create an environment where both students and staff grow. We welcome more passionate colleagues to our team! Want to know more about us? Visit: https://malmo.se/Ditt-gymnasieval/Malmo-Citadellsgymnasium.html The Upper Secondary and Adult Education Administration is one of three school administrations in Malmö city. We are responsible for the development and implementation of upper secondary schools and adult education. Today we are approximately 1,900 employees and we operate throughout Malmö. We work to help young people and adults reach their educational goals and become active in our society. We exist to create the best possible conditions for Malmö residents to grow through lifelong learning. Malmö city's operations are organized into 14 administrations. Our common mission is to create welfare and sustainable societal development. Together with Malmö residents, we develop an even better city to live, work, and be in; diversity, life experience, and talent make Malmö a smart city in the heart of Europe. The world's knowledge is here. Read about Malmö city as an employer here https://malmo.se/jobb Position Information Employment type: Temporary position Scope: Full-time Number of positions: 1 Start date: December 2026 or January 2027 Other Information As a candidate, we recommend you check your spam folder during the application period to ensure you don't miss reply emails from Malmö city. According to the Education Act, an extract from the police's criminal record register is required before employment in upper secondary schools, adapted upper secondary schools, and municipal adult education. To protect your personal integrity, we ask you not to attach your register extract to your application. If it becomes relevant for the position you are applying for, we will request this later in the process. If you want to be prepared, you can obtain the extract here: https://polisen.se/tjanster-tillstand/belastningsregistret/skola-eller-forskola/ Please note that Malmö city has removed the personal letter from the application process and replaced it with selection questions, to create a more inclusive recruitment process and an efficient candidate experience for you as a job seeker. Your answers will be an important part of our selection work. Malmö city strives for employees to represent the diversity that exists in our city. We therefore welcome applicants who can contribute to us as an employer being able to meet the needs of Malmö residents.