Administrator - Schedule Planning Specialist

Job Responsibilities Would you like to work in a modern, development-oriented organization where collaboration, service, and quality are the focus? We are now seeking an engaged administrator with a special assignment in schedule planning for the Preschool Administration's administrative unit at Center. With us, you will become part of a large and centralized administrative organization with over 90 employees, distributed across four city districts. Approximately 20 administrators are part of the administrative unit at the center. We work together as a team to provide professional, equitable, and close support to our operations. In this role, you will have an important function both as an administrator and as support in schedule planning work. At the Preschool Administration, we work activity-based, which means you have the opportunity to choose your workplace based on today's tasks and needs. We also offer good introduction and opportunities for professional development. As an administrator focused on schedule planning, you will work closely with principals, managers, and colleagues within administration. You are important support in daily administrative work and contribute to ensuring that operations have functioning administrative processes and appropriate schedules. A central part of the assignment is to work with schedule planning and schedule support in Time Care Planering. This means you support managers and operations in the schedule process, work with schedule materials, follow up and quality assure schedules, and contribute to handling staffing needs and operational conditions in a structured way. Your main responsibilities are to: work with schedule planning and schedule support in Time Care Planering support managers and principals in the schedule process handle personnel and payroll administration in Personec work with invoice, procurement, and direct procurement administration in Proceedo book conferences and provide other administrative support contribute to development, quality, and equality in administrative practices The work is varied and involves many contact points with managers, employees, and colleagues as well as with other support functions at the administration. You work in several operational systems, including Time Care Planering, Personec, and Proceedo. Qualifications We are looking for you who have: high school diploma at least 1 year of experience with administrative work in multiple IT systems good knowledge of schedule planning and schedule processes at least 1 year of experience working in Time Care Planering at least 1 year of experience with personnel and payroll administration at least 1 year of experience with procurement and invoice handling good ability to express yourself in Swedish, both spoken and written It is meritorious if you have: post-secondary education, preferably in administration, personnel, or payroll experience with Personec and Proceedo experience providing support, guidance, or introduction to others in administrative systems or schedule processes Personal Competencies To succeed in this role, you need to be service-oriented, structured, and confident in administrative processes. You have an easy time collaborating and enjoy multiple contact points. You are thorough, take responsibility for your work tasks, and have the ability to prioritize even when multiple matters need to be handled simultaneously. Since the assignment involves both administrative support and schedule support, you need to be pedagogical and clear in your communication. You have the ability to explain work methods, support managers and colleagues, and contribute to solutions when questions or problems arise. We are looking for you who want to contribute to a professional, equitable, and development-oriented administration that creates good conditions for preschool operations. Welcome with your application! Interviews are planned to be conducted during weeks 36 and 37. Other Information If you have protected personal information, you should not apply through the recruitment system. Instead, contact the City of Gothenburg's contact center at 031-365 00 00. Explain your matter and ask to be connected to an HR specialist at the Competence and Labor Market unit. Otherwise, we only accept applications through our recruitment system. In this recruitment, we are not requesting a cover letter. Instead, you will have the opportunity to describe your competence in relevant areas by answering our selection questions. By law, we may ask you to present an extract from the criminal record before employment. For certain positions, additional checks may also be relevant. We know you do a better job if you feel good, both at work and in your free time. Here we have compiled some of the benefits we offer you as an employee with us: Benefits The City of Gothenburg applies individual and differentiated salary setting. Here you can get more information about, among other things, salary statistics: Salary and Compensation Ahead of this recruitment, we have made a decision regarding the choice of recruitment channels. We therefore decline offers of competency mediation, advertising, and recruitment services. About Us At the Preschool Administration, you give children opportunities for a good future. Every day! We are responsible for education and care for approximately 25,000 children in nearly 350 municipal preschools. The administration has around 7,000 employees distributed across approximately 75 professions. Together we work towards the same goal - to develop a fun, safe, and educational preschool for all children in Gothenburg. Feel free to read more about our work on our website: Working in the Preschool Administration - City of Gothenburg Welcome to the world's most important job!

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