Administrator Internal Services

Description Do you want to contribute to safety and security in Swedish society? And do it at a workplace where we care about each other and work together? Then you've come to the right place! As an administrator for internal services, you create the conditions for the authority's operations to run smoothly every day. A typical day can involve coordinating service requests, following up on fault reports, receiving suppliers, or ensuring that new workplaces are in order. You have many points of contact and collaborate closely with both internal and external stakeholders. At the same time, you contribute to the development of our work methods and support systems to create even better service and efficient processes. The role involves significant independent responsibility, where you plan, prioritize, and drive work forward in a structured and solution-oriented manner. Responsibilities You work to ensure that our workplaces, common areas, and service functions maintain high quality and support operational needs. Your responsibilities include, among other things: Receiving, registering, and coordinating internal service requests Managing and following up on fault reports to landlords Ordering and coordinating janitorial services, service assignments, and maintenance work Receiving contractors, service personnel, and suppliers, and when needed, accompanying them during work in the authority's premises Ensuring that office workplaces meet established standards Responsibility for the authority's office supplies, storage, and inventory management Planning and processing orders and simple purchases within your area of responsibility Registering and maintaining current information on inventory and furniture Coordinating internal reuse of furniture and equipment Contributing to ensuring that the authority's common areas are well-functioning and appropriate Providing administrative support to other functions within the Information Management unit during peak workloads or resource needs Participating in the development of digital work methods, processes, and support systems Qualifications As an administrator for internal services, you need to have: Experience with invoice handling and procurement Experience working in a service desk, customer service, or other service-oriented activities High digital proficiency and experience working with various operational systems and digital tools Good ability to express yourself in Swedish, both verbally and in writing It is advantageous if you have experience working in public administration or coordinating internal service functions. Your Personal Qualities We are looking for someone who is self-driven and takes responsibility for moving your tasks forward in a structured and efficient manner. You have good personal maturity and can make well-founded decisions even when multiple tasks need to be handled simultaneously. To thrive in this role, you need to be flexible and able to adapt to changed circumstances and varying tasks. Since you have many points of contact, it is important that you are service-oriented and have the ability to create and maintain good relationships. You are also compliance-minded and understand the importance of working according to established routines, guidelines, and regulations. At the same time, you have a solution-oriented approach and contribute to ensuring that work is carried out in a professional and efficient manner. Terms We offer you a permanent full-time employment that begins with a probationary period. Due to the nature of the operations, you cannot work from home, but we hope this can instead contribute to a clearer separation between work and leisure. You have the opportunity to exercise during work hours and receive a favorable wellness allowance. Read more about the benefits and terms we offer: Benefits and terms - The Duty and Probation Agency The employment is classified as requiring security clearance, and we will therefore conduct a security vetting with a background check according to the Security Protection Act. Employment includes an obligation to be placed on military reserves if needed. We welcome a diversity of applicants with different backgrounds and look forward to your application. You do not need to write a personal letter to apply with us. Instead, we have chosen to focus on selection questions and your CV for unbiased recruitment. About Us At the Duty and Probation Agency, we work to make Sweden safer. Our main task is to recruit, enlist in basic training, and register personnel in the war organization. We also conduct tests and assessments for other authorities, such as the Police and the Defence University. In short: we ensure that the right people end up in the right places in total defense. Meet some of our colleagues – on our website you will find films and interviews with some of us! Open to Everyone We focus on your skills, not your other circumstances. We are open to adapting the role or workplace to your needs.

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