Administrator in Higher Education Sector

Do you want to work in an international and dynamic environment where administration, service, and coordination are in focus? Novare Bemanning is now seeking an administrator for a parental leave position at one of our clients in the higher education sector. You will become part of an organization where research, education, and collaboration contribute to the development of sustainable solutions for the future. The work environment is international and characterized by close cooperation between researchers, teachers, administrative staff, and external partners. Employment Type: Parental Leave Position Scope: Full-time (100%) Location: Gothenburg Start: October 1, 2026 or earlier by agreement End Date: January 14, 2028 Responsibilities Facilities and Infrastructure (approximately 50%) Provide administrative support in facilities-related projects. Handle facility matters and maintenance requests. Serve as the contact person for facility issues with staff, managers, property managers, and external vendors. Contribute to the development and efficient use of facilities, workplaces, and work environment. Handle matters regarding furniture, signage, and temporary workspaces. Participate in the organization's general administrative work and internal arrangements. National Center of Excellence in Railway Mechanics (approximately 50%) Plan, prepare, and administer board meetings, seminars, conferences, and other events. Respond for invitations, distributions, minutes, documentation, reports, and record-keeping. Contribute to budget monitoring, financial summaries, billing documentation, and payment follow-up together with the responsible accountant. Administer contact registers, agreements, and project-related tasks. Provide administrative support to national and international collaboration projects. This is a varied role with many points of contact where you will work both independently and together with colleagues within the organization. We are looking for you who have Post-secondary education in administration, finance, project management, or another relevant field, or equivalent work experience. At least 3 years of experience in qualified administrative work. Strong organizational skills and experience managing multiple parallel tasks. Very good knowledge of Swedish and English, both spoken and written. Good knowledge of Microsoft Office suite. Meritorious Experience working in a university or higher education institution. Experience in financial administration. Experience in project support. Experience with facility or property-related administrative matters. Personal Qualities We are looking for someone who is structured, service-oriented, and solution-focused. You work independently while maintaining good collaboration skills and enjoy a role with many points of contact and varied tasks. Great importance will be placed on personal suitability. ApplicationAs selection is ongoing, the position may be filled before the final application deadline. Please note that we unfortunately do not accept applications via email due to GDPR. If you have questions or inquiries about the position, please feel free to contact Ronja Sert at [email protected], 076 345 73 43 We hope to see you! As a Consultant with UsNovare Bemanning builds careers and supports organizations. We are a personal and socially engaged company that offers interim and staffing services to both the public and private sectors. Working with us, you contribute to a sustainable working life. We take personal development to a whole new level and are a unique employer in the industry. When you work as a consultant on assignment with our clients, you will have close cooperation with your consultant manager. You will have regular check-ins based on an active feedback culture where you develop your self-leadership and the tools you need to reach your desired goals. There is also an opportunity for you as an interim consultant with your own company to be a sub-consultant and invoice us for hours worked.

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