Administrator – Parental Leave Replacement at Chalmers

Do you want to work in an international and dynamic environment where administration, service, and coordination are in focus? We are now seeking a structured and service-oriented administrator for a parental leave replacement at Chalmers University of Technology in Gothenburg. This is a consulting assignment where you will be employed by OnePartnerGroup and work as a consultant at Chalmers. The assignment starts October 1, 2026, or earlier if possible, and runs through January 14, 2028. About the Assignment You will become part of the Department of Mechanical Engineering, which conducts research and education in areas such as materials, mechanics, production, and vehicle and transport technology. The operations are characterized by close collaboration with industry and society and an international work environment with employees and students from around the world. In your role as administrator, you will have a varied workday with many points of contact. The position is approximately equally divided between facility and infrastructure-related matters and administration and coordination of CHARMEC, a national competence center in railway mechanics. You will work closely with managers, researchers, administrators, and external partners and play an important role in creating structure and providing professional administrative support. Your Main Responsibilities: Facilities and Infrastructure – Approximately 50% Support the administrative manager in facility-related projects and handle facility matters and error reports. Serve as a contact person for facility matters with employees, managers, property owners, and external vendors. Contribute to work on efficient use and development of facilities, workplaces, and work environment. Handle matters regarding furniture, signage, and temporary workplaces. Contribute to order, safety, and well-functioning operational support. Participate in the department's infrastructure group and assist with internal events. CHARMEC – Approximately 50% Plan, prepare, and administer board meetings, seminars, conferences, and other events. Responsible for notices, mailings, minutes, documentation, reports, and filing. Contribute to budget tracking, financial summaries, invoicing basis, and payment follow-up together with the responsible economist. Administer contact registers, agreements, and project-related tasks. Provide administrative support in national and international collaboration projects. Who Are We Looking For? We are looking for someone with post-secondary education in, for example, administration, economics, or project management, or equivalent experience. You have experience with qualified administrative work and are accustomed to managing multiple parallel tasks. To succeed in this role, we see that you have: Strong organizational ability and a structured approach to work. Very good Swedish and English in both speech and writing. Good knowledge of the Microsoft Office package. Ability to work independently while collaborating with various functions and people. A service-oriented and solution-focused approach. It is an advantage if you have experience from a university or college, as well as experience in financial administration, project support, or facility and infrastructure-related matters. As a Person: You are someone who enjoys creating structure and making things work in everyday operations. You take responsibility for your tasks, are thorough, and find it easy to prioritize when multiple things need to be handled simultaneously. Since the role involves many points of contact, it is important that you are communicative, unpretentious, and enjoy collaborating with different types of people. What Do We Offer? You will have the opportunity to work in an international and developing academic environment where research, education, and innovation meet. The role offers a varied workday with both administrative and coordinating tasks and many points of contact within both the organization and external partners. As a consultant at OnePartnerGroup, you will receive employment with us and the opportunity to develop through assignments with attractive employers. Practical Information Employment Type: Consulting assignment, parental leave replacement Scope: Full-time, 100% Start: October 1, 2026, or earlier by agreement End of Assignment: January 14, 2028 with possibility of further extension Location: Gothenburg, Chalmers University of Technology Selection and interviews take place on an ongoing basis, so please submit your application as soon as possible. You will be employed by us at OnePartnerGroup and hired out to our client. When You Become One of Us This position means that you will initially be employed as a consultant at OnePartnerGroup, and if everything goes as planned, your employment will continue with our client after a few months. As a consultant with us, you will have your consulting manager who supports you in succeeding and thriving. Of course, your employment includes collective agreements, insurance, occupational pension, union relations, and wellness allowance—because nothing is more important than you feeling secure in your employment with us. Let us become your new colleague! 💙 What Happens When You Have Applied? If you have questions or similar concerns, you are welcome to contact Tania Benitez at [email protected] or Rebecka Svensson at [email protected]. In this process, we work with ongoing selection and placement, which means that the position can be filled before the final application deadline. Once you have shown interest in the position, we will match your application with the role and contact you via email or phone for feedback. If you are a candidate for the position, we will meet for an interview, and during the process, references will be checked and a background check will be conducted. Regarding the application, it takes place via the announcement on OnePartnerGroup's website—we do not accept applications via email due to GDPR.

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