Administrative Support to FSS

Are you looking for a job where you get to meet people and make a difference every day? We're looking for someone who wants to contribute with care, competence, and commitment, when it matters most. Here's what we offer you! As an administrator for the Children and Youth Activities within FSS in Hässleholms Municipality, you work as executive support to two unit managers who are responsible for residential care for children, several short-term stays, short-term supervision, and support family services. With us you get to work with: - Creating schedules as this is done every eighth week - Creating sick leave schedules - Working with staffing in our systems - Staffing short-term absences - Linking employees and approving timesheets and more You are responsible for all activities' occupancy of children's stay days and leisure days and have contact with relatives. You work closely with your administrative colleagues and unit managers in the area with daily check-ins and weekly meetings. You coach support families if they need advice and support regarding the child and write an assessment before each placement based on material obtained from other authorities and conversations with the future support family. The work also includes other administrative tasks based on your role as executive support, for example booking meetings, creating agendas, managing graphs, creating material for planning days and other things your unit manager needs support with right now. During vacations you cover for another administrative colleague who works with recruitment and placement regarding escort services, relief services and contact persons for both children and adults as well as administrator within personal assistance for children. Who are you? We're looking for someone who has upper secondary education with a focus on administrative work where you've gained knowledge about digital tools, information management and communication. You have good knowledge of Medvind, Outlook, Excel, Ciceron, Life Care and Teams and have experience working with children and young people with functional variations. You also have a B driving license as travel within the municipality occurs. We consider it meritorious if you have knowledge of the systems Procapita, Medvind and Outlook and have good computer skills and documentation skills. It is also meritorious if you have previously worked with schedule planning and have created schedules. You also have good knowledge of children and young people with disabilities, their needs and conditions as well as good knowledge of working time regulations. As a person you are organized and enjoy working in a structured way. It is important that you can prioritize in your work and be independent. You are also good at meeting and interacting with people where you are also flexible and can think outside the box. You are stress resilient because the work is dynamic where a lot happens at the same time. You share the values and approaches described in our employee and management policy. Hässleholms Municipality's employee and management policy. Other information Before employment you need to show your passport/national ID. If you are a citizen of a country outside the EU/EES you also need to show your work permit. This is so we can secure your identity and your right to work in Sweden. For those with protected personal data we refer to the recruiting manager for further information on how you apply. The position is daytime, Monday to Friday and your workplace is at Kanslihusvägen 6. Hässleholms Municipality applies individual and differentiated salary setting according to applicable agreements. Within the care administration we provide care, support and services to people who are elderly, have a disability or who need home care. We also offer health-promoting services and support to people who care for and support a loved one. Our goal is that those who need care and services in their daily lives can live as independently as possible. Hässleholms Municipality is an important hub in Sweden. Here people meet to live, experience, work and learn in a municipality characterized by curiosity and development. With us you get a meaningful and varied job with room to influence and take responsibility. We believe in your ability to create good service for those we are here for. Together we make each other better! Welcome to join us!

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