Administrative Manager

Malmö University is an innovative, urban, and international institution of higher education that, thanks to engaged and experienced staff members, contributes to societal development. At our university, teachers, researchers, and other staff members with diverse expertise work together to conduct high-quality education and research. All professional categories and roles are important. You are welcome to apply for a job with us! Here you can read more about what it's like to work at Malmö University: https://mau.se/om-oss/jobba-hos-oss/ We are seeking Temporary position – Administrative Manager at the administrative office with placement at the Faculty of Learning and Society (LS) The administrative office is one of five at Malmö University and is responsible for administrative support to the faculties. Organizationally, it belongs to the university's shared business support (GV) and is located in the same building as the Faculty of Learning and Society. The office currently has approximately 35 employees and one unit manager responsible for 16 staff members. The office provides general administrative support to faculty and institute management, educational support (student administration and educational planning), as well as research and doctoral education support. Content and responsibilities As the permanent administrative manager will be on parental leave, we are now seeking a temporary administrative manager for the period December 1, 2026 – December 31, 2027. The administrative manager is responsible for general administrative support to the faculty as well as coordinating support to the operations from the various departments of GV. The role also includes strategically and operationally supporting the dean and faculty management in implementing the faculty's strategies and goals. You will also be responsible for developing and managing a process-oriented approach with a clear recipient perspective in collaboration with other operations at the university. You are responsible for ensuring that the office's financial resources are allocated efficiently and appropriately in accordance with applicable regulations and within the established budget. As an administrative manager, you have overall responsibility for operations, finances, and personnel – which also means you are responsible for a good work environment – at the office. Qualifications This position specifically requires: Documented experience in administrative management roles, including budget and personnel responsibility. Knowledge of the university and higher education sector, including education and research financing. Experience with strategic development and change management. Computer proficiency and solid experience with administrative systems. Relevant academic degree at the bachelor's level or higher, which the employer deems appropriate for the position. Particularly meriting qualifications for this position: Experience from administrative work within universities and higher education institutions. Experience working in educational activities and/or the education sector. Skills and competencies – we are looking for someone who: Takes overall responsibility and drives development with focus on both results and people. Is a stable and reliable manager and collaboration partner with high integrity. Builds good relationships with both employees and managers. Creates engagement and participation by involving colleagues and staff. Leads with clarity and trust, and promotes collaboration and teamwork. Is enterprising, motivated, and contributes energy and ideas. Communicates very well in Swedish and English, both orally and in writing. Workplace Administrative office at the Faculty of Learning and Society at Malmö University. Information Head of Shared Business Support: Suzanne Jacobsson, [email protected] HR Partner: Christina Magnusson, [email protected] In preparation for the recruitment process, Malmö University has made decisions regarding recruitment channels and marketing. We therefore decline all offers of advertising and recruitment assistance in connection with this posting. Application You apply for this position via Malmö University's recruitment system by clicking the "Apply" button. As an applicant, you are responsible for ensuring that your application is complete in accordance with the instructions below and that it is submitted to the university no later than September 6. Selection interviews will be held on September 17, and final interviews on September 22 and 23. Your application should be written in Swedish, English, or one of the Nordic languages. As an applicant, you are responsible for having your application and attachments translated. Your application should contain: CV/Resume Relevant grades and certificates A brief summary of no more than one page describing your experience, background, and competence related to the position you are applying for and how this makes you the most suitable candidate Other information This is a temporary position for the period December 1, 2026 – December 31, 2027. Malmö University is a workplace and institution of higher education that strives to have an open and inclusive approach, where equality and equal opportunities add value to our operations. Malmö University applies individual salary determination. Start date By agreement. Trade union representatives SACO: mailto:[email protected] SEKO: mailto:[email protected] OFR: mailto:[email protected] We look forward to receiving your application!

Ask AI

Common questions about this listing — opens your AI with a ready-made prompt including the listing link.

• Is the salary in this job offer competitive for the role and location?
  Open in
• What questions should I ask at the interview for this position?
  Open in
• Which skills should I highlight in my application for this job?
  Open in