Adecco's Client Thermo Fisher is Hiring a Site Administrator

Are you a structured and service-oriented person who thrives in an international environment where collaboration, professionalism, and quality are in focus? Do you have experience with qualified administrative work and are you motivated by providing support to managers and leadership teams? Then this might be the right assignment for you! About the Role As a Site Administrator, you will become a key person in the organization, responsible for providing qualified administrative support to site management and the leadership team. The role involves varied work where you coordinate activities, manage complex calendars, plan meetings and trips, and ensure that daily operations run smoothly and efficiently. You will work in a global organization with many contact points and collaborate closely with both internal functions and external partners. The role places high demands on structure, integrity, and the ability to handle multiple parallel tasks simultaneously. Responsibilities In this role, you will, among other things: Provide administrative support to site management and leadership team Manage complex calendar scheduling and meeting coordination across multiple time zones Plan, coordinate, and administer domestic and international business trips Handle travel expenses, reimbursements, and administrative processes related to travel Organize and coordinate internal and external meetings, workshops, and corporate events Prepare presentations, meeting materials, and other documentation Manage confidential information in a professional and responsible manner Be an important point of contact between management, employees, and external partners Support office operations and contribute to a well-functioning workplace Work in and manage information in relevant business and HR systems Participate in and drive administrative improvement initiatives and projects Contribute to efficient working methods and high service levels within the organization You will be employed as a consultant through Adecco. The assignment is placed with our client Thermo Fisher Scientific in Uppsala. We Are Looking for You If You Have at least two years of experience in qualified administrative work, preferably as an Executive Assistant, Administrative Assistant, or similar role Have experience supporting managers, leadership teams, or other key functions Speak and write Swedish and English fluently Have very good skills in Microsoft 365, particularly Outlook, Excel, PowerPoint, and SharePoint Have experience with advanced calendar management and meeting scheduling Are experienced in planning and coordinating business travel and handling associated administration Have a structured, meticulous, and quality-conscious work approach Have high integrity and can handle confidential information with sound judgment and discretion Are self-driven and have the ability to prioritize and manage multiple tasks in parallel Have excellent collaboration and communication skills Enjoy building relationships and collaborating with people at different levels in the organization Are service-oriented, solution-focused, and unpretentious Meritorious Post-secondary education in administration, business economics, or similar field Experience with systems such as Workday, Concur, or equivalent business and HR systems Experience in project coordination and event planning Experience in facility management or administration related to office operations Experience from international or global organizations Knowledge of additional languages beyond Swedish and English Contact Information If you have questions about the position, you are welcome to contact the responsible recruiter: Amila Dresevic 073-684 78 61 NOTE! We do not accept applications via email. We welcome your application!

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