Executive Assistant

About the Company P&B - Presentation & Branding is a marketing agency with over 30 years of experience across a wide range of industries, offering comprehensive solutions grounded in strategic planning, creativity, and practical expertise. Whether it's market analysis, brand strategy, campaigns, exhibitions, inventory management, or logistics, P&B assembles teams with the right expertise to ensure the best results. From start to finish, they handle every step to optimize resources and adapt to client needs, goals, and budgets. With a focus on quality, clarity, and creativity, they work closely with their clients to develop solutions that engage, inspire, and drive results. Combining strategic thinking, design, and digital expertise, P&B supports clients in everything from presentations and brand development to campaigns and marketing materials. The agency is characterized by an entrepreneurial approach where collaboration, structure, and customer focus are central to daily operations. An engaged team works in a dynamic environment where ideas, innovation, and long-term client relationships are in focus. You can learn more about the company here: www.pb2b.agency About the Role As an Executive Assistant, you will provide qualified administrative support to the agency's management and help ensure operations run smoothly in an intense and creative work environment. The role involves many points of contact and you will function as a central link between management, internal teams, clients, and external partners. Your main areas of responsibility include creating structure, organizing, and executing tasks with great precision, where both details and the broader perspective play a crucial role. More specifically, the position includes: - Managing the management's calendar, meeting bookings, and priorities - Administrative support such as email management, documentation, reports, and presentations - Coordinating meetings, visits, and travel, and ensuring the office runs smoothly in day-to-day operations - Communication and follow-up with clients, partners, and internal teams to ensure projects and deliverables progress as planned - Compiling reports, monitoring campaign results, and providing some support with budget and cost tracking - Supporting the coordination of marketing-related activities and content with internal teams - Preparations – handling and preparing meeting materials and PowerPoint presentations - Problem-solving – resolving unexpected issues and untangling complicated situations About You We are looking for someone with experience in an assistant role where structure, planning, and communication have been central to the work. You are accustomed to working closely with management and have previously handled administrative tasks such as calendar management, meeting coordination, documentation, and the creation of reports and presentations. As a person, you are organized, thorough, solution-oriented, and quick to pick up tasks. You thrive in a role where you can take responsibility, prioritize between different tasks, and be an important contact point both internally and externally. You have strong communication skills, high integrity, and a professional approach in interactions with colleagues, clients, and partners. Requirements for the position: - Experience working as an Executive Assistant, CEO Assistant, or in a similar administrative role - Ability to handle confidential information - Very strong skills in managing yourself and taking responsibility - Self-driven, proactive, and stress-resilient - Very strong proficiency in Microsoft Office, especially Outlook, Excel, Word, and PowerPoint - Very strong proficiency in Swedish and English, spoken and written - Strong communication skills - B-class driver's license Additional Information Start: By agreement Location: Löddeköpinge Scope: Full-time Working hours: 8-17 Mon-Fri Salary: By agreement Background checks will be conducted on candidates who advance in the process. If you have questions about the position, please email the responsible recruiter Helena Lork at [email protected]. Please specify which position you are applying for. We recommend submitting your application as soon as possible as we conduct ongoing selection. Welcome with your application! Keywords: Executive Assistant, CEO Assistant, Administrative Coordinator, Office Management, Marketing Agency, Calendar Management, Project Coordination, Client Communication, Reporting, Administration, PowerPoint, Excel. Open to All We focus on your competence, not your other circumstances. We are open to adapting the role or workplace to your needs.