Substitute Assistant at Meeting Place Tuppen in Health and Prevention

Malmö kommun · plný úvazek

Kalendegatan 1, Malmö, Švédsko

Ref: 20261904 Welcome to the Health and Prevention Department! We work with health-promoting and preventive initiatives to strengthen seniors' health, community, and quality of life, as well as combat involuntary loneliness. Our meeting places are an important part of this preventive work. Here, seniors can meet others, participate in activities, and access community, information, and support. We are now seeking a driven and service-oriented substitute assistant for a six-month position with the possibility of extension, primarily at Meeting Place Tuppen. You will have a varied role combining visitor services with administration, planning, and coordination. Together with seniors, colleagues, organizations, and other stakeholders, you will contribute to a safe, accessible, and welcoming meeting place. Do you want a job where you get to meet people and at the same time contribute to the daily operations running smoothly? Then this could be the position for you! Selection and interviews take place continuously during the application period, so don't delay submitting your application! Job Responsibilities As an assistant, you play a central role in daily operations. You welcome seniors, organizations, and other visitors, and provide information, guidance, and service based on their needs. An important part of the work is administering and coordinating bookings of facilities and activities. You also maintain contact with organizations and other stakeholders who operate at the meeting place. Your responsibilities include: administering and coordinating bookings of facilities and activities planning the use of facilities managing schedules, orders, documentation, and other administrative tasks providing information and, when needed, directing seniors to the appropriate service or contact supporting organizations and other stakeholders at the meeting place contributing to ensuring that activities and information reach seniors developing the meeting place's working methods and service together with colleagues and partners. The role involves switching between administrative tasks, personal meetings, and practical matters. You may also need to work at other meeting places based on operational needs. Qualifications We are looking for someone who has: accompleted upper secondary education experience with administrative work experience with service-oriented work involving many personal contacts strong Swedish language skills, both spoken and written strong knowledge of the Office package good digital competence and the ability to quickly learn new programs and systems. It is a merit if you have: post-secondary education in administration, social services, or another area deemed relevant by the employer experience with booking, planning, or coordination work experience working with seniors experience with IT systems, for example HR-rutan, Lifecare, and Medvind. Who Are You? To thrive in this role, you enjoy meeting people and providing excellent service. You have a professional and respectful demeanor and can adapt your communication to different people and situations. You are organized and can independently plan, prioritize, and follow up on your work. You take initiative, find practical solutions, and maintain an overview when juggling multiple tasks. At the same time, you enjoy collaborating with others and contribute to a welcoming meeting place and a good work environment. We place great emphasis on personal suitability. About the Workplace The Health, Care, and Social Services Administration is Malmö City's second-largest administration with approximately 5,500 employees. We are responsible for home care, care facilities, meeting places, home nursing, and rehabilitation, among other services. Together, we create a dynamic and forward-thinking organization capable of meeting today's needs and tomorrow's challenges. With commitment, curiosity, and heart, we make daily life easier for tens of thousands of residents in Malmö. Malmö City's operations are organized into 14 administrations. Our shared mission is to create welfare and sustainable societal development. Together with the residents of Malmö, we develop an even better city to live, work, and be in. Read more about Malmö City as an employer at http://www.malmo.se/jobb. Job Information Employment Level: Full-time Employment Type: Temporary position for six months with the possibility of extension. Working Hours: Daytime, Monday–Friday, 8:00 AM–4:30 PM. Evening and weekend work may occur. Location: Meeting Place Tuppen, Tessins väg 10. Work at other meeting places may occur based on operational needs. Start Date: By mutual agreement. Selection and interviews take place continuously during the application period, so don't delay submitting your application. Other Information As a candidate, we recommend you check your spam folder during the application period so you don't miss reply emails from Malmö City. When applying for a position with us, you need to provide a criminal record extract for Work with the Elderly and Persons with Disabilities. You request the extract yourself digitally or via a form at https://polisen.se/tjanster-tillstand/belastningsregistret/arbete-i-hemmet-med-aldre-och-personer-med-funktionsnedsattning-e-tjanst/. Extracts without records can be sent digitally to your email inbox. Extracts containing a record or suspicion are instead sent by physical mail. Certain types of record extracts may still only be sent in paper form. http://bit.ly/Information-om-utdrag. Malmö City strives for our employees to represent the diversity that exists in the city. We therefore welcome applicants who can help meet the needs of Malmö's residents. Malmö City is a Finnish administrative area. This means, among other things, a right to use Finnish when contacting the municipality and that elderly care should be offered in whole or in substantial part in Finnish. It is therefore a merit if you speak Finnish. Warm welcome with your application! / Tervetuloa hakemuksesi kanssa!