Operations Coordinator, Case Preparation

REGION UPPSALA · plný úvazek

Uppsala, Švédsko

Governance and Quality Unit Traffic and Society is part of Region Uppsala, one of Uppsala County's largest employers. Our department has approximately 130 employees. Our mission is to develop and operate sustainable transportation for a growing Uppsala County. We develop both infrastructure and general and specialized public transportation within the county. Under the UL brand, public transportation is operated in collaboration with contracted transport companies. Our Operations Would you like to make a difference in people's daily lives? Working with us means facilitating the everyday experience of our passengers and meeting the needs of a growing county. We are now seeking an Operations Coordinator for Case Preparation. You will be an important resource for our department, coordinating and developing the department's work related to case preparation. This position is placed in the Governance and Quality Unit, within the Governance and Development Department. The unit is responsible for developing our capacity in operations management, quality, collaboration with universities and industry organizations, data and analysis, as well as security and civil preparedness. The unit works cross-functionally and in close collaboration with other departments. Your Assignment We are looking for someone who loves order and organization and appreciates systematic quality work. In your role as Operations Coordinator for Case Preparation, you will coordinate and develop Traffic and Society's preparation and decision-making processes, which support staff and politicians in their duties. You will contribute to ensuring well-functioning processes for case preparation and decision-making, and that decision-making materials are quality-assured and prepared in good time. Examples of work tasks include: • Document and develop preparation and decision-making processes for Traffic and Society. The work should support staff at the department and relevant politicians. Processes should align with others involved at the region and external partners, such as municipalities. • Review and quality-assure staff recommendations to the political bodies (TJUT) and other relevant materials. • Plan, visualize, and lead Traffic and Society's case preparation process. • Be responsible for tracking which cases should be raised in which forum and ensuring cases are prepared in good time. • Write staff statements and cases to be prepared at the political level, for example related to major projects such as tram lines and four-track railways that require support from many different parties. • Support the department's managers and employees during the preparation and decision-making process. Your Qualifications You have a high school diploma and knowledge and experience in administrative work, such as committee secretary or records manager. You have documented experience working with the development of work processes and procedures. You have very good knowledge of Office 365 and very strong language skills, both spoken and written, in Swedish. It is a merit if you have experience working in public administration and with political case preparation. Your Competencies You have very strong administrative abilities, work smoothly with others, are communicative, and have a solution-oriented approach. You are proactive and take responsibility for your tasks and for driving processes forward. You plan, organize, and prioritize work efficiently and enjoy creating structure that helps others in their work. You have an eye for detail and understand the importance of systematic quality work. As a person, you appreciate varied work content and have the ability to work independently, in a structured manner, and deliver quality work. We will place great emphasis on personal suitability. What We Offer The position is permanent with a start date by agreement. Hybrid work options are available. Our modern office is located in central Uppsala, directly adjacent to Uppsala Travel Center. With us you get benefits that make a difference, read about our benefits here (https://regionuppsala.se/formaner/). Want to Know More? Contact Department Manager Amelie Propst; tel: 0186175824 or email: [email protected] Trade Union Representatives: For Vision Emma Hagberg, [email protected], 018-6174815 Other trade unions can be reached via Region Uppsala's switchboard 018-611 00 00 Want to Work With Us? Welcome to submit your application via the link below. Read about employment terms and salary setting at Region Uppsala here: Become Our New Colleague (https://regionuppsala.se/jobb-och-utbildning/bli-var-nya-kollega/) Region Uppsala values the qualities that equal gender distribution and diversity bring to our operations and welcomes applicants of all genders and with different ethnic backgrounds, abilities, and life experiences. Region Uppsala war-positions all permanent employees according to the needs of total defense. This means no obligations during peacetime for the individual employee but is solely a planning measure. Before a decision on employment, a check of suspicion and burden registers will be conducted for all job applicants who in the sought position may work in psychiatric care, habilitation, care of children and youth, or compulsory care of people with substance abuse, areas covered by optional register excerpts. This applies to all who will work in direct patient contact, even if the current work tasks are not intended to primarily include work with the above-mentioned patient groups. This recruitment is conducted entirely by Region Uppsala, and we request no contact from recruitment companies or advertising sales representatives.