Senior Document Management Specialist

Latvijas Nacionālais arhīvs (registration No. 90009476367) invites applications for Document Management Specialist in the Administrative Department The Administrative Department of Latvijas Nacionālais arhīvs (hereinafter – LNA) develops, implements, coordinates, and controls LNA document management, legal, economic, and technical processes, ensuring the legality of LNA operations. We invite a colleague with experience and competence, as well as a desire to enhance their document management knowledge and skills, to join our team in the position of Document Management Specialist for an indefinite period. Work location: Šķūņu iela 11, Riga (with the possibility of partial remote work). You will be responsible for: Managing LNA documents (from management, administration, Administrative Department, and Institutional Documents and Archives Management Department) received, sent, and internal documents (via official e-mail, e-address, etc.): systematizing, registering, and sending to DVS "Namejs", the Unified State Archives Information System (hereinafter – VVAIS), official e-mail, and e-address Organizing and controlling the workflow of these structural units, ensuring compliance with document execution deadlines Ensuring administration of DVS "Namejs", including uploading forms, creating standardized task flow templates and personal identification cards, performing file transfers and deletions Advising LNA employees on document management matters Participating in the development and implementation of LNA case classification schemes in document management systems We consider it important that you have: At least first-level professional higher education supplemented by specialized training in document management appropriate to the position, including experience with document management systems At least 1 year of work experience in archive documents or document management and use of document management systems within the last five years Digital skills including MS Office 365 at an experienced user level, as well as skills in VVAIS, HOP, Namejs, or other equivalent information systems Knowledge at a comprehension level of decision-making processes, state administration document and archives management, their regulatory framework, the structure of direct state administration institutions, and operational principles State language proficiency at C1 level Foreign language (English) knowledge at a level necessary for communication with cooperation partners and clients Well-developed competencies: collaboration skills, high ethical values, precision, ability to independently plan and organize your work, and business communication skills We offer: Interesting, challenging, and responsible work in a state institution with the opportunity to actively participate in improving document management processes Opportunity to enhance your professional competence and career growth prospects Professional support and cooperation with a responsive and competent team of colleagues Gross monthly salary from 1145 EUR to 1185 EUR before tax payment, depending on professional experience; social guarantees in accordance with state administration regulations Please send your CV and cover letter with the notation "Administrative Department Document Management Specialist" by August 28, 2026, to the e-mail: [email protected] or by mail to the Personnel Management Department of Latvijas Nacionālais arhīvs, Šķūņu iela 11, Riga, LV–1050. Inquiries by phone: 28811691. For more information about Latvijas Nacionālais arhīvs, see www.arhivi.gov.lv. Pursuant to Article 13 of the General Data Protection Regulation, Latvijas Nacionālais arhīvs informs that personal data provided in application documents will be processed to ensure the conduct of this selection competition, and the data controller is Latvijas Nacionālais arhīvs. Additional information on personal data processing is available on the Latvijas Nacionālais arhīvs website: https://www.arhivi.gov.lv/lv/personas-datu-apstrade-latvijas-nacionalaja-arhiva.

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