Education Administrator and Executive Support to Education Center Gothenburg

About the Swedish Prison and Probation Service The Swedish Prison and Probation Service is growing – we are building new facilities, renovating, and expanding, and we are now recruiting more staff members. Our most important goal is to reduce recidivism – to break the cycle of crime. When we succeed, society becomes safer and more secure for everyone. We are the authority responsible for prisons, probation services, remand facilities, and prisoner transportation. The HR Department is a national department at the Swedish Prison and Probation Service headquarters with the task of helping to ensure that the organization has good conditions to further develop its ability to achieve its goals by being an attractive employer, workplace, education provider, and cooperation partner that makes a difference in society. The HR Department consists of four units and has approximately 400 employees distributed across units for education, planning and employer development, operations-related HR support, and leadership and employee engagement. The Education Unit shall work strategically and long-term with education provision and skills development for the entire authority, and in close cooperation with operations, plan, develop, administer, implement, follow up, and quality assure training programs. The Education Unit currently has training and education facilities at six locations across the country: Gothenburg, Härnösand, Malmö, Norrköping, Stockholm, and Örebro. Job Description Work as an education administrator involves broad administrative support to the education area. The assignment includes system administration, case management, meeting scheduling, protocol writing, record-keeping, archiving, and various planning and preparation tasks. The role has an important function in creating structure, order, and conditions for the education area to function effectively. The work takes place in close cooperation with managers, trainers, and other relevant functions. In addition to administrative tasks, the role also includes significant responsibility for planning and scheduling the education area. The assignment also includes administrative and coordinating work tasks related to systematic fire safety work (SBA), including documentation, follow-up, and coordination of activities in this area. The work requires a high degree of independence where you are expected to plan, prioritize, and drive your work tasks forward. The role also requires a proactive approach where you identify needs, take initiative, and contribute to developing operations based on changing conditions and future needs. Flexible working hours agreement applies. Qualifications For the position of education administrator, we are seeking someone who finds it easy to collaborate and communicate with others. You need to be able to independently plan, organize, and prioritize your work tasks. When facing challenges or obstacles, you drive forward to find solutions and structure your approach to move work forward. You see opportunities in change, and when circumstances in your work change, you are able to adapt to them. In your interactions with others, you have a calm and pleasant demeanor while willingly helping others when needed. For us, it is important that you share the Swedish Prison and Probation Service's fundamental values of a humane view of people, respect for the individual, and belief in people's willingness and ability to develop. You are also aware of and understand how background, culture, and group belonging affect yourself and others. Furthermore, you are expected to contribute, through your approach, to ensuring that everyone is treated equitably. We place great importance on personal suitability. We are seeking someone who has: Complete upper secondary education or other education combined with work experience that the Swedish Prison and Probation Service considers relevant Experience using IT as a tool in work Experience with qualified administrative tasks and/or work in an administrative support function where contact with both employees and managers is common Experience working in public sector operations Experience working with education matters High digital literacy and good knowledge of the Office package Good ability to express yourself in speech and writing in Swedish It is also meritorious to have: University courses in personnel, administration, economics, or political science Experience in education administration within the Swedish Prison and Probation Service Experience with complex administrative work tasks Experience working with the Skola24 system Other Information The Swedish Prison and Probation Service has chosen to remove the personal letter and replaced it with selection questions relevant to the position. Answers to the selection questions and your CV form the basis for determining whether you are qualified to move forward in the process. To be eligible for employment with the Swedish Prison and Probation Service, you must meet high standards regarding suitability, judgment, security and confidentiality awareness, and you must comply with applicable laws. This means you uphold democratic values and the government principles of conduct that apply to the Swedish Prison and Probation Service's operations. Certain positions are classified as security-sensitive positions, and a security clearance with criminal record check will be conducted before an employment decision is made. For certain security-sensitive positions, Swedish citizenship is required. The Swedish Prison and Probation Service welcomes applicants with diverse backgrounds and experiences. Read more about security clearance here: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/sakerhetsprovning-vid-rekrytering/ The position may involve wartime assignment with the Swedish Prison and Probation Service. Read more about wartime assignment here: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/krigsplacering/ Individual salary setting applies. Probationary employment may be applied. The Swedish Prison and Probation Service aims for an even gender distribution and increased diversity. To submit your application, click the application link in the job listing. Questions about how to apply and upload your CV should be directed directly to Varbi. Questions about specific positions will be answered by the contact person specified in the job listing. We kindly but firmly decline direct contact from staffing and recruitment companies and sellers of job listings. The Swedish Prison and Probation Service has procurement agreements in place.

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