Transport Administrator

FKS Transport AB · plný úvazek

KUNGENS KURVA, Švédsko

FKS Transport AB is one of the most rapidly expanding construction and logistics companies in the Stockholm area. With a modern and well-equipped fleet, we offer our customers a wide range of transport and machinery services. We operate from a newly renovated, modern office in Kungens Kurva. The company currently employs approximately 10 office staff and 30 skilled workers. Additionally, we collaborate with a large number of contracted subcontractors. We are now expanding and seeking a Transport Administrator to join a workplace where collaboration, initiative, and prioritization skills are key. Position Purpose The purpose of this position is to manage the company's day-to-day administration, collaborate with other office staff to ensure reliable delivery performance, and exceed customer expectations. Position Responsibilities Main responsibilities: Attesting supplier invoices: Ensure that supplier invoices meet our basic requirements, that we are billed according to agreed prices, that quantities and items are correct, and that proper documentation is attached. When necessary, dispute incorrect supplier invoices. Also verify that we invoice our customers for the correct quantities and items in connection with this. Order handling: Price and finalize orders for invoicing in the company's business system and invoice the company's customers based on orders in the system. Answering the switchboard: Assist customers and suppliers who contact the administration via the switchboard. Deviation and incident management: Handle deviations and incidents according to the company's established processes. Other tasks that occur: Create sales reports: Using the company's business system, prepare sales reports for internal use and, where applicable, for the company's customers. Create reports related to environmental data: Using the company's business system, compile environmental data reports for the company's own monitoring and, where applicable, for the company's customers. Prepare settlements: Based on data from orders in our business system, prepare settlements (self-invoices) to the company's contracted carriers. Other: Other office-related tasks and assisting other parts of the organization with administrative matters. Your Background We are looking for someone ready for new challenges in a company with strong growth. You have documented experience as an administrator or from other administrative work. You are a social and organized team player with clear results focus. You speak and write Swedish fluently and have basic knowledge of English. Computers, phones, and modern technology are your primary work tools. You are skilled at creating structure, have a sharp sense of organization, thrive in an organization in constant development, and are challenged by finding new ways to solve your tasks. Good system experience and advanced Excel skills are merits. A Class B driver's license is required. Working Hours This is a full-time position, Monday–Friday, based at Kungens Kurva. Working hours are scheduled from 07:00–16:00. Application Expressed your interest via email and attach your CV and a personal letter where you briefly describe yourself and why you are applying for the position. Selection and interviews take place on an ongoing basis, so the position may be filled before the final application deadline. We encourage you to submit your application as soon as possible, but no later than October 31, 2026. If you have questions about the position or wish to apply, please contact: Johan Lundgren, [email protected] or 079-065 21 82. We apply a six-month probationary period and are affiliated with collective agreements. Welcome to submit your application! We decline all contact from recruitment and staffing agencies.