The Department of Mathematics conducts undergraduate and graduate education as well as research in mathematics, mathematical statistics, and computational mathematics at Stockholm University. With approximately 120 employees, we are one of Stockholm University's larger departments. The administration currently consists of 14 staff members who work with finance, personnel, IT, education, and facilities. More information about us can be found at: Department of Mathematics
Job Responsibilities
As a Study Administrator, you will have a central and important role within the department, as you will have many contacts and close collaboration with students, teachers, study directors, subject coordinators, academic advisors, and other administrators. You will work with systems such as Ladok, NyA, Canvas, Inspera, and email tools.
You are expected to actively participate with your colleagues in developing the department's work methods, routines, and processes, as well as participate in internal and external meetings.
Work tasks and workload peaks vary throughout the calendar year.
The main job responsibilities consist of:
Staffing the student office, including student contact via email, phone, and during student office hours.
Administration of the department's courses at undergraduate and advanced levels and publication of course information and course announcements.
Administration in Ladok, including registration, re-registration, and management of attestants and reporters.
Exam administration (such as managing exam materials, exam registration, return of exams, and coordination), as well as administration of exams at other locations.
Administrative handling of course evaluations.
Inform prospective and current students about education, studies, eligibility, and course selection.
Provide information, support, and service to teachers and other internal and external inquiries regarding administrative systems and routines (e.g., Ladok).
Other administrative tasks may be included in the employment.
Qualifications
We are looking for someone with relevant university education or equivalent as assessed by the employer as equivalent. You must have very good ability to express yourself in Swedish and English, both orally and in writing. Previous experience in study administration in higher education is meritorious.
You are organized, enjoy conveying information, solving problems, delivering on set deadlines with good quality, are interested in operational development, and consider professional conduct important. You are a careful, service-oriented, and responsible person in your work area. You have good computer skills and are an experienced user of the Office package, and have an easy time learning new computer systems.
We will place great emphasis on personal qualities, such as very good collaboration skills, ability to work independently, and take own initiatives.
About the Position
The position is full-time and is time-limited for 12 months. Stockholm University applies individual salary setting. Start date as soon as possible or by agreement.
What We Offer
With us you will experience the dynamic interaction between higher education and research that makes Stockholm University an exciting and creative environment. You will work in an international environment and receive favorable conditions. The University is located in the National City Park with good connections to the city center.
Stockholm University is committed to being a workplace free from discrimination and providing equal rights and opportunities for all.
Contact
Additional information is provided by Administrative Manager, Neshat Lindberg, [email protected].
Application
You apply for the position through Stockholm University's recruitment system. As an applicant, you are responsible for ensuring that your application is complete and submitted to the University no later than the final application deadline.
Instructions for applicants can be found on the website: applying for a position.
Stockholm University contributes to the development of a sustainable democratic society through knowledge, enlightenment, and the pursuit of truth.
Open to Everyone
We focus on your competence, not your other circumstances. We are open to adapting the role or workplace to your needs.The Department of Mathematics conducts undergraduate and graduate education as well as research in mathematics, mathematical statistics, and computational mathematics at Stockholm University. With approximately 120 employees, we are one of Stockholm University's larger departments. The administration currently consists of 14 staff members who work with finance, personnel, IT, education, and facilities. More information about us can be found at: Department of Mathematics
Job Responsibilities
As a Study Administrator, you will have a central and important role within the department, as you…