School Assistant at 57% at Spånga Gymnasium

Stockholm – our capital city with millions of dreams, expectations, and ambitions. We work for everyone who lives here today and in the future. Now we're looking for you who wants to think big, new, and differently with us – for the people of Stockholm. Welcome to us Spånga Gymnasium is a small, pleasant upper secondary school with just over 400 students. Here you'll find engaged staff and low staff turnover. The school is located idyllically in the Solhem villa area and you can easily get to school by commuter train or bus. We offer a wide range of programs, such as the Natural Resources Program, Natural Sciences Program, and Social Sciences Program. We have introduction programs: IMS (Language Introduction), IMY-NB (vocational introduction NB), and adapted upper secondary school with the national programs SMD (Program for Forest, Land and Animals) and FB (Program for Real Estate and Construction). An exciting workplace with the ambition to be at the forefront of development. Here we like to work to find more efficient ways of working, and you will have good opportunities to contribute to the school's continued development. As a new school assistant, you will be introduced to the role together with the administrative manager and our school secretary to ensure that you settle into the role smoothly. Read more about us: Spånga Gymnasium Your role We are looking for a driven person who wants to take on the role of school assistant and be our face to parents, students, and staff. You will help ensure that the daily operations of the school are a positive experience for both staff and students. You will be part of the school's administrative team, led by the administrative manager and also consisting of a school secretary. You work closely with the school secretary, administrative manager, and other members of the school leadership. You will have both fixed and varying tasks, so it's good if you're used to having multifaceted work and enjoy it. Your main responsibilities include: - Substitute coordination - CSN administration - Staff reporting - Filing and archiving - Student administration - Mother tongue orders - Grade management - Purchasing and invoice handling - Monitoring the school's email and telephone - SL tickets, purchasing and distributing to students We are looking for you who have: - Current experience working with administrative tasks in a school or other public sector activity, preferably upper secondary school - At least upper secondary education - Good ability to express yourself well in speech and writing in Swedish and English - Good knowledge of Office 365, especially Excel, Word, and PowerPoint It is meritorious if you have: - Experience with filing and archiving in eDok - Worked with Stockholm's SharePoint - Previously worked in Stockholm's Child and Student Register Edlevo - Knowledge of Lisa or other payroll systems - Knowledge of the accounting system Agresso or other accounting systems To be successful in the role of school assistant, you should find it easy to build good relationships with students, staff, and guardians. Good manners and service skills are therefore important qualities. Furthermore, you need to be stable and structured but at the same time creative and enjoy thinking differently. During certain periods, the work involves a high pace, which means you need to be able to quickly familiarize yourself with new tasks, handle a high workload, independently solve tasks, and be stress-resistant. It is important that you are self-driven in your work and complete tasks. You can work independently but also collaborate easily. The work involves many contact points both internally and externally, so it is important that you can express yourself well in Swedish both in speech and writing. We share premises with Spånga Elementary School, which means you will sit at the reception desk together with the elementary school's school assistant. Working hours: Monday to Friday 7:00-11:30 We place great emphasis on personal suitability. In case of redundancy at the Education Administration, the position may be used internally. Stockholm City works with competence-based recruitment aimed at recognizing each person's skills and thus counteracting discrimination. To work at our schools, you must present a valid extract from the police's criminal record and suspicion register before an employment offer. Within the Education Administration, we apply individual salary setting regulated by HÖK and General Provisions (AB).

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