Service-Oriented Administrator for the Estate Fund Department at the Swedish National Financial Management Authority

Do you have experience with administrative work? Would you like to work in an organization that contributes to a better life for children, youth, elderly people, and people with disabilities? If you enjoy providing internal and external service, we have a job for you in the Estate Fund Department! The Estate Fund Delegation is a board agency tasked with deciding on the distribution of project funds from the General Estate Fund. The projects financed from the fund should contribute to renewing and developing activities for children, young people, elderly people, and people with disabilities. BRIS, the Suicide Line, and personal assistance are examples of activities that started as Estate Fund projects. The Swedish National Financial Management Authority (Kammarkollegiet) is responsible for serving as the Estate Fund Delegation's office and performs administrative and case-handling tasks for the Estate Fund Delegation. The office consists of administrators, case handlers, lawyers, controllers, business developers, and communicators. The Estate Fund Department at Kammarkollegiet is divided into five units. The Estate Unit represents the General Estate Fund when it is an heir or beneficiary of a will. Project Units 1, 2, 3, and the Support and Control Unit prepare project applications for decision by the Estate Fund Delegation and conduct continuous follow-up and evaluation work. The Support and Control Unit currently has fifteen employees and is now expanding the number of administrators with one additional position. We can offer you varied and developing work in a stimulating environment. We sometimes have a high pace with many different activities running in parallel. The organization is characterized by great respect for where the money comes from, the desire that funds in the General Estate Fund are used for good purposes, and that we maintain good control of how the fund's resources are used. We take pride in our operations, care for one another, and everyone has the opportunity to participate in developing our activities. You will become an important colleague in our effort to streamline daily work through improved IT support and a higher degree of digitalization. Job Description The position includes, among other things: handling incoming emails and mail, registering documents, and receiving applications for the fund's resources. You will manage the department's info mailbox, which largely consists of requests for public access to documents and inquiries from members of the public. An important part of the position is reviewing the eligibility documents of applying organizations, such as bylaws and minutes. The work involves considerable contact and collaboration with other colleagues in the office. You will prepare decision-making materials for the Estate Fund Delegation ahead of meetings and process decisions after the meetings. The position also includes administering conferences and various bookings, taking minutes at meetings, and assisting with orders, reservations, and purchases for these occasions. The office consists of a total of 50 employees. The administrative team, which consists of four employees, is the hub of daily work and a very important function in the office. We strive for efficient work distribution among our administrators, which means you will be part of a team where colleagues back each other up and help one another. Are You Our New Colleague? We are looking for someone who has: - completed upper secondary education or equivalent. - good ability to express yourself well in Swedish, both orally and in writing. - current experience working with document registration and case handling of matters in public administration. - several years of relevant experience working as an administrator in a government agency or other public sector organization. - high digital proficiency and good knowledge of the Office package (primarily Outlook, Word, and Excel) It is meritorious if you have experience: - working as an administrator in a supportive role. - managing bookings and mailings and providing support before and during conferences/webinars. - participating in association board work. Personal Qualities We are looking for someone who works efficiently, in a well-structured manner, and can see the whole picture in the details. As a person, you are service-oriented, thorough, and solution-focused. You communicate in a clear and straightforward manner and treat both colleagues and members of the public professionally and with good service. It is a prerequisite that you are comfortable working both independently and as part of a team of administrators. You enjoy providing good internal and external service as well as working with ongoing administrative case handling. We place great importance on your personal qualities. Kammarkollegiet values diversity and appreciates the qualities it brings to the organization. We focus on competence and welcome all applicants regardless of gender, gender identity and expression, ethnic and social background, religion or other belief, functional ability, sexual orientation, and age. More Information Permanent employment beginning with a six-month probationary period. The position is located in Stockholm. We are situated in excellent, activity-based premises in Gamla stan in central Stockholm, but also work remotely to the extent that operations allow. Start date: as soon as possible (by agreement). Application In this recruitment, we do not want you to submit a cover letter. To make a fair and equal assessment of you as an applicant, we instead use selection questions. We ask that you answer the questions as thoroughly as possible so that we can determine how well you match the requested competencies. Please also attach your CV. We welcome your application by September 10, 2026. Contact Persons Karin Strömdahl, Unit Manager, 08-700 07 69 Mia Andric Rysén, HR Specialist, mailto:[email protected] Karin Edstrand, SACO-S, mailto:[email protected] Lisa Ericson, ST, mailto:[email protected] Other In preparing our recruitment process, we have made deliberate choices about recruitment channels and marketing. We therefore respectfully but firmly decline contact from media sales representatives, recruitment sites, and similar services. Kammarkollegiet is a government agency under the Ministry of Finance. We have approximately 370 employees working with assignments in law, administration, economics, insurance, and capital management. Our broad range of services is directed toward other government agencies as well as private individuals, companies, associations, and foundations. We have offices in Stockholm, Karlstad, and Härnösand, and since 1539 we have held a central role in Swedish public administration.

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