Section Manager responsible for Internal Services, City Hall

Malmö kommun · plný úvazek

Malmö stad August Palms plats 1, Malmö, Švédsko

Ref: 20262036 Job Responsibilities Your assignment will be to lead and develop the section together with your team members and in close collaboration with the various operations of the city hall. You are responsible for developing and providing seamless, equitable, and sustainable service and office solutions for the city hall's managers, employees, elected officials, and visitors. The section consists of eight employees and is responsible for internal service and support for the city hall and municipal council. The assignment includes, among other things, reception and service desk, workplace services, facilities management, and support within meeting and conference services, procurement, travel, and administration. The section also provides administrative support to municipal commissioners. Through close collaboration with other operations at city hall, the section works toward a functional, sustainable, and pleasant office environment and a well-functioning workday. The section contributes to freeing up time and resources for the city hall's core operations. As section manager, you have overall responsibility for the section's operations, budget, and personnel. In Malmö stad, you exercise this responsibility in the role of operations manager, employer, and leader. Qualifications We are seeking a manager with the ability to engage, motivate, and create participation within your work group. You have a holistic perspective and understand how your role contributes to the overall success of the operation. The assignment requires that you see the importance of and have the ability to build well-functioning collaborative relationships, are open to different perspectives, have a reflective approach, and are comfortable with concrete tasks. You are clear in your communication and work persistently to achieve concrete results. While following decided strategies and processes, you create structures and conditions for others to succeed in their assignments. To be considered for the position, you also need: University degree equivalent to 180 hp/bachelor's level. 5 years of current and relevant work experience in operations management, particularly within services, administration, and facilities. Experience with budget responsibility for operations with larger financial frameworks, including planning, monitoring, and analysis. Documented management and leadership experience with personnel responsibility. Good understanding of public sector operations, its governance, decision-making processes, and responsibility allocation. Good knowledge of laws and regulations governing the public sector, particularly public procurement (LOU), and the ability to apply these in practice. Very good knowledge of physical work environment. Good ability to communicate in Swedish orally and in writing. Good digital skills in using various digital tools and the ability to learn new programs and systems. It is advantageous if you have a leadership development program/leadership training that the employer considers relevant and/or experience working with group development. About the Workplace City Hall directs, challenges, and strengthens the development force in the organization, the city, and the region. We are the municipal council's administration and work with a holistic perspective close to the city's leadership. City Hall consists of seven different departments and has a total of approximately 300 employees. Our departments work within a broad spectrum of areas and the administration has many employees with high specialized expertise. Malmö stad's operations are organized into 14 administrations. Our common mission is to create welfare and sustainable societal development. Together with Malmö residents, we develop an even better city to live, work, and be in; diversity, life experiences, and talents make Malmö a smart city in the heart of Europe. The world's knowledge is here. Read about Malmö stad as an employer at malmo.se/jobb. Job Information Employment type: Permanent position Scope: Full-time Number of positions: 1 Start date: By agreement Other Please note that Malmö stad has removed the personal letter from the application process and replaced it with selection questions, to create a more inclusive recruitment process and an efficient candidate experience for you as a job seeker with us. Your answers will be an important part of our selection process. Malmö stad strives for employees to represent the diversity that exists in our city. We therefore welcome applicants who can contribute to our ability as an employer to meet the needs of Malmö residents. We do not accept applications via email. To submit your application, click apply below. If you have any questions about the position, contact the contact persons listed in the advertisement. Your application materials are public documents and are handled according to the principle of public access. 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