Are you a thorough and well-organized person with an eye for detail? As a Records Officer at KTH, you will play an important role in ensuring legally sound and efficient management of the university's public records. You will be part of the central records office and contribute to the development of future digital working methods. We welcome your application!
About the department/unit
The Archives and Records function at KTH is part of the IT department and consists of records officers, archivists, e-archivists, a coordinator for the disclosure function, a system administrator for W3D3, and a unit manager. Our team is a cheerful group with broad expertise that supports each other in our individual and shared tasks, and we bring plenty of laughter to the workplace.
Responsibilities
You will primarily work with records officer/document controller tasks at KTH's central records office. Your responsibilities will include receiving, assessing, and registering incoming and created digital and physical documents (journalizing) in W3D3, as well as mail opening and filing of documents registered in W3D3. You will continuously handle disclosure of public records and ensure that information requirements according to the principle of public access are met, as well as coordinate requests. Your responsibilities will include providing advice and support in this area to the university's employees. You will also participate in developing the records officer function and the role of records officer at KTH as we increasingly move toward digital solutions.
Qualifications
Requirements
You must have at least 60 credits in archival science, vocational training as a records officer/document controller, or equivalent.
You have computer skills and good knowledge of the various programs in the Office suite.
You have good knowledge of Swedish and English, both spoken and written, as this is required in daily work.
Personal qualities
We are looking for someone who is self-directed, well-organized, and takes responsibility for driving your work forward with high quality. You have good teamwork skills and build trusting relationships with colleagues and other stakeholders. The role also requires that you are flexible, can handle varying tasks, and take initiative for improvements when the need arises.
Merits
Here you can add knowledge and skills that are advantageous for employment; if there are language requirements, justification is required. Contact HR if you have questions.
We will place great emphasis on personal qualities.
Become part of KTH
KTH shapes the future through education, research, and innovation. As a leading international technical university, we play an active role in driving and participating in the transition to a sustainable society. Here you will have the opportunity to grow and develop in a creative and dynamic workplace with good working conditions and benefits. Equality, diversity, and equal conditions are a quality issue and an integral part of KTH's values as a university and public authority.
Read more about our benefits and what it's like to work and develop at KTH.
Trade union representatives
Contact information for trade union representatives.
Application
You apply through KTH's recruitment system. As an applicant, you are responsible for ensuring that your application is complete when submitted and that the qualifications we are requesting in the advertisement are evident in your CV.
In this recruitment, you apply with only your CV. Instead of a personal letter, you will be asked to answer one or more questions in the recruitment system. It is important that you answer the questions carefully and truthfully, so that we get a clear picture of your competence and experience. We base our selection on the qualifications stated in the advertisement.
Your application must be received by KTH no later than the final application deadline at midnight, CET/CEST (Central European Time/Central European Summer Time).
About the position
The employment is permanent according to agreement.
The employment begins with a six-month probationary period.
Other information
For information on the processing of personal data in connection with recruitment.
It may be that an employment at KTH is classified as a security position. If so for this particular position, a security clearance of the applicant will be conducted in accordance with the Security Protection Act (2018:585) with consent. In such cases, a condition for employment is that the applicant is approved after the security clearance.
Tests may be applied in this recruitment process.
We decline direct contact from staffing and recruitment companies as well as sellers of job advertisements.Are you a thorough and well-organized person with an eye for detail? As a Records Officer at KTH, you will play an important role in ensuring legally sound and efficient management of the university's public records. You will be part of the central records office and contribute to the development of future digital working methods. We welcome your application!
About the department/unit
The Archives and Records function at KTH is part of the IT department and consists of records officers, archivists, e-archivists, a coordinator for the disclosure function, a system administrator for W3D3, and…