Registrar/Archivist at the Swedish Geotechnical Institute

The Swedish Geotechnical Institute (SGI) is an expert authority working towards safe, efficient, and sustainable construction and sustainable use of land and natural resources. Our tasks include preventing landslides, rockfalls, and coastal erosion. SGI also develops new methods for remediating contaminated areas. SGI is under the Ministry of Climate and Enterprise and has approximately 100 employees. The headquarters is located in Linköping with offices in Stockholm, Gothenburg, and Malmö. 1 position(s). JOB RESPONSIBILITIES In this role, you will work both as a registrar and archivist. This means combining an advisory and supportive role with operational work in records management and archives. As a registrar and archivist, you are responsible for ensuring that the authority's documents are handled in accordance with applicable legislation, regulations, and internal procedures. The work involves handling incoming documents, classifying and registering them in the case management system, ensuring that both physical and electronic documents are stored correctly, establishing routines and governing documents for records and archives work, and handling the release of public records. You are responsible for implementing process improvements for records and archives work within the authority and driving the development of the authority's records system. You will conduct training for the authority's employees in records management. As we are a smaller authority, other administrative tasks may also occur, and we are therefore looking for you who enjoy working in a broad role and appreciate varied work. QUALIFICATIONS We are looking for someone who has: • at least upper secondary education with further training that the employer considers relevant for the assignment or equivalent experience • several years of current professional experience in records management and/or archiving within public administration • good knowledge of public access to information and confidentiality in public administration • very good ability to express yourself clearly in speech and writing in Swedish. It is advantageous if you have: • experience of independently managing, developing, and improving work in this field • experience of digitalization work where you have contributed to developing digital workflows and improving processes • experience of conducting training in your area of expertise, for example in relevant legislation or case management systems • experience of working in the case management system Public 360. We are looking for someone who is confident in your competence and works in a structured and independent manner. You have the ability to take initiative and drive processes forward. You communicate clearly, enjoy collaborating with others, and have a service-oriented approach. Great weight will be placed on your personal suitability in the selection. Salary form: Monthly salary. Employment form: Permanent employment. Duration: Start date according to agreement. We offer you an assignment of great importance to society, exciting and developing work tasks with a generous approach to skills development, and a pleasant workplace with employees in focus with great commitment and joy in work. We have a favorable vacation agreement, the possibility to work partially from home, flexible working hours, a generous wellness allowance, and more. To be able to work for us, you must share the state's common values, http://www.sgi.se/sv/om-sgi/sa-arbetar-vi/vardegrund-och-kompass/ Welcome to submit your application including a CV, grade certificates, and other documents you wish to reference. To quality assure the recruitment process within the authority and enable good communication with our applicants, we ask that you apply online via the link in the job posting. If you need help with your digital application, please contact support at 0771-693 693. To staffing and recruitment companies and to you who are sales representatives: We kindly but firmly decline direct contact from staffing and recruitment companies and sellers of additional job postings.

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