Records Administrator at Government Agency

About the Position We are seeking a records administrator for a government agency in Stockholm. In your role as a records administrator, you will be responsible for the agency's record management and help ensure legally compliant and efficient handling of incoming and outgoing documents. You will work with document registration, filing, and dispatch of cases as well as management of public records in accordance with applicable legislation and internal procedures. The position includes the following work tasks: - Daily mail opening, document registration, filing, and dispatch. - Monitoring of official email inbox. - File assembly and archiving of registered documents and cases. - Communication with staff and the public regarding the agency's documents and cases in accordance with the principle of public access. - Retrieval of information about ongoing and completed cases. - Preparation of statistics on ongoing and completed cases. Assignment Period and Scope: The position of Records Administrator is a full-time consulting assignment starting immediately and is expected to last 1.5 months. Requirements: • Certified records administrator, records administration degree at university level, or equivalent education. Alternatively, upper secondary education or equivalent, plus one (1) year of work experience as a records administrator. • Good knowledge of MS Office or equivalent. • Knowledge of document and case management systems (for example, Public360, W3D3, Platina, etc.). • Familiarity with laws and regulations governing public operations and the records administrator's activities and responsibilities. • Ability to communicate fluently in Swedish, both orally and in writing. To move forward in the process, you must clearly demonstrate in your CV that all of the above requirements are met. Specify which assignment(s) demonstrate the requested experience. Time period should be indicated in years and months YY-MM. Desirable Qualifications for the Position: - Experience with the case management system Public360. To ensure competency-based recruitment, we use work psychology tests in this process. We will place great emphasis on personal suitability. Selection is ongoing, and the application deadline is 2026-08-27. Contact Information If you have questions about the position or recruitment process, please contact the responsible recruiter: Hannah Trollsås via Adecco's switchboard 010 – 173 73 00 or email: [email protected] If you have questions regarding registration, please contact support at [email protected] We look forward to receiving your application!

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