Records Administrator for Preschool Administration

GÖTEBORGS KOMMUN · plný úvazek

Göteborgs Stad, Göteborg, Švédsko

Job Responsibilities Would you like to work on matters important to society and contribute to legal certainty and good service? Then you could be our next records administrator in the preschool administration. With us, you'll have an important role in ensuring correct and efficient management of public documents, while also providing crucial support to colleagues, managers, and residents. The Office and Analysis Support Unit is part of the Governance and Management Department. We work with statistics, analysis, environmental analysis, administrative law, board work, political assignments, and records and archives. As one of our records administrators is retiring, we are now seeking a new records administrator who will be a central part of our document and case management. You will be part of a team of three records administrators where there is considerable knowledge and expertise in the field. We are looking for someone either at the beginning of your career who wants to develop in this field, or someone with experience who wants to continue growing in the role. You will, among other things: • Register and log incoming documents, both digitally and physically • Manage the administration's mail and official email inbox • Handle and conduct confidentiality reviews for disclosure of public documents to citizens and media • Assist with materials for board meetings and compile statistics • Provide support and expert knowledge to the administration's staff and managers on matters related to records management and disclosure • Perform quality control in document logging and contribute to improvement and development of case management procedures • Conduct training in document logging and the public access principle for administration staff We work in pleasant offices at Gamlestads torg 5 with activity-based working methods and good communication facilities. Some opportunity for remote work is available. Qualifications We are looking for someone who has: • A university degree equivalent to at least 180 credits in, for example, public administration or something else that the employer deems relevant for the position, alternatively a completed upper secondary education combined with relevant experience in registration and document management in the public sector. • Strong knowledge of public access and confidentiality legislation as well as the Freedom of the Press Ordinance • Very good ability to express yourself in Swedish, both verbally and in writing Meritorious: • Experience with registration and document management in the public sector • Experience with Ciceron or similar case management systems • Experience working administratively in digital systems Personal Competencies As a person, you are thorough, pay attention to details, and follow up on your work to ensure it maintains high quality. You plan, organize, and prioritize your work efficiently. You have the courage and ability to make your own decisions within the scope of your assignment without being dependent on others. You take responsibility for your tasks and drive your work forward. You have a strong interest in service and actively contribute to solutions and a good work environment by listening, showing interest and respect for others. You understand the shared mission and what those we serve need, and you work to make it as good as possible. You are attentive in your interactions, find solutions, and want to help. With us, you get the chance to be part of shaping the future for Gothenburg's children. Together we create a workplace where you can grow, develop, and feel that your work makes a difference. We hope you want to take the next step with us and look forward to receiving your application! Interviews are planned to be conducted during week 40. Other Information If you have protected personal information, you should not apply via the recruitment system. Instead, contact Gothenburg City's contact center at 031-365 00 00. Explain your matter and ask to be connected with an HR specialist at the Competence and Labor Market Unit. We only accept applications via our recruitment system otherwise. For this recruitment, we are not requesting a personal letter. Instead, you will have the opportunity to describe your competencies in relevant areas by answering our selection questions. By law, we may ask you to show an extract from the disclosure register before employment. For certain positions, additional checks may also be relevant. We know you do a better job when you feel good, both at work and in your free time. Here we have collected some of the benefits we offer you as an employee with us: Benefits Gothenburg City applies individual and differentiated salary setting. Here you can find more information about, among other things, salary statistics: Salary and Compensation Regarding this recruitment, we have made decisions about the choice of recruitment channels. We therefore decline offers of recruitment services, advertising services, and recruitment consulting. About Us In the preschool administration, you give children the opportunity for a good future. Every day! We are responsible for education and care for approximately 25,000 children in nearly 350 municipal preschools. The administration has around 7,000 employees distributed across approximately 75 professions. Together we work toward the same goal - to develop a fun, safe, and educational preschool for all children in Gothenburg. Feel free to read more about our work on our website: Work in Preschool Administration - Gothenburg City Welcome to the world's most important job!