Registrar with Legal Expertise

Falu kommun · plný úvazek

Falun, Švédsko

1 position(s). Do you thrive in an administrative role that is both operational and developmental? Do you have experience with records management and information handling in public sector operations, and knowledge of public access principles, confidentiality legislation, and other regulations governing public administration? We are seeking a structured, driven, and development-oriented registrar with legal expertise for the Department of Children and Education. In this role, you are responsible for records management, case logging, and document handling while providing important support on matters related to public access, confidentiality, and legally sound information management. You contribute to developing procedures and working methods while ensuring that operations are conducted in accordance with applicable legislation and internal governing documents. We are looking for someone who enjoys combining qualified administration with legal matters, providing support and guidance, and contributing to efficient and legally sound handling of public documents. As a registrar, you will be part of the Department of Children and Education's staff. We offer a workplace with a good collaborative climate and appreciated benefits such as annual working hours, vacation exchange, and the opportunity to work from home for part of your time. Does this sound interesting? We welcome your application! Work Tasks As a registrar with us, you will have a varied role with both operational and development-oriented tasks. You are responsible for ensuring that incoming documents are handled efficiently and legally soundly, that document flows comply with applicable legislation and internal governing documents, and that archiving is done correctly. The position involves close collaboration with the department's managers, case officers, and board secretaries. You serve as support on matters related to case logging, information management, public access, and confidentiality, and contribute to developing the department's working methods and procedures. The role also includes system administration responsibility for the case management systems used within the department. Your work tasks may include: - Receiving, sorting, and distributing incoming mail, emails, and other documents, and being responsible for registration and case logging. - Administering and following up on cases throughout the processing workflow. - Quality-assuring registered information and ensuring that cases are handled according to applicable procedures, legislation, and internal governing documents. - Archiving documents in a structured and organized manner. - Contributing to the release of public documents and, if necessary, assisting with confidentiality assessments. - Providing support and guidance to managers and staff on case logging, public access, confidentiality, and information management. - Training and coaching colleagues in the correct handling of documents and records. - Creating, implementing, and following up on procedures for document handling, archiving, and case processes. - Preparing information and statistics on ongoing and completed cases. - Working in close collaboration with board secretaries. - When necessary, providing legal assessments related to cases and documents. Qualifications The role requires: - Post-secondary education, for example in political science, law, public administration, social sciences, archives and information science, or other education that the employer considers relevant, alternatively several years of experience working as a registrar in public sector operations. - Good experience working with digital case management systems. - Good knowledge and understanding of legislation and regulations governing the handling of public documents, public access, and confidentiality. - Good digital competence and good knowledge of the Office suite. - Excellent ability to communicate in Swedish, both orally and in writing. Personal Qualities: We are looking for someone who thrives in a role where you get to share your knowledge, provide service, and guide others. You have a positive attitude, are solution-oriented and development-focused, and treat others in an open and professional manner. Because the role involves handling information that is sometimes subject to confidentiality, it is important that you have high integrity, good judgment, and the ability to make well-founded assessments. To succeed in the role, you need to be structured, thorough, and have a good sense of organization. You take responsibility for your work and feel confident making decisions within your area of responsibility. You have good analytical skills and can quickly grasp complex issues where both legal and operational perspectives need to be weighed. You work independently but enjoy collaborating with others and have an aptitude for building good relationships. Furthermore, you have good communication skills and can convey information in a pedagogical, clear, and professional manner. Great emphasis will be placed on personal qualities. Meritorious Qualifications: - Higher education in law. - Knowledge of administrative law, public access and confidentiality, or municipal law. - Experience working as a registrar, board secretary, or other qualified case handling in public sector operations. - Experience from a municipality, government agency, or other public sector organization. - Experience with system administration or system management. - Experience working with digital case logging and case management systems. - Experience with confidentiality assessments and the release of public documents. Employment Terms Permanent employment with start date by agreement. A trial period may apply. Please attach educational certificates to your application, as these will be requested if you become a candidate for the position. Alternatively, certificates may be provided in connection with the interview. To obtain employment, you must provide an extract from the criminal record register. Please order this in connection with your application so that it is available if you become a candidate for the position. Other Information When you submit your application, you will be asked to answer screening questions based on the requirements for the position. Your answers are an important part of the initial selection, so make sure to answer thoroughly and clearly. In your application, you should attach your CV, but you should not submit a cover letter – the screening questions replace this. Employment Type: Permanent employment. Duration: Permanent.