Records Administrator

Description The Environment and Climate Committee's mission is to be a driving force in the city's environmental work and in the protection of human health and the environment. In practice, this means that the Environmental Administration drives and coordinates the city's work within the ecological dimension of sustainable development and supports and promotes the implementation of the city's environmental and climate program and the use of the city's environmental management system. In our regulatory role, we also have responsibility for supervision, permit review, and control under various laws including the Environmental Code, as well as food, alcohol, and tobacco laws, with the purpose of protecting human health and the environment. More information about the Environmental Administration and the City of Gothenburg can be found at www.goteborg.se. Job Responsibilities The Development and Business Support Division offers efficient support for the Environmental Administration's core operations and works operationally and strategically to help the administration achieve its goals. We are now seeking a Records Administrator who wants to contribute to the division's work. The Environmental Administration has an electronic document management process, and as a Records Administrator with us, you will be part of a team of records administrators who together plan and carry out the work. In your role, you ensure legally compliant and efficient management of public records in accordance with applicable legislation and the administration's internal procedures. The position includes typical records administration tasks, such as registration, disclosure of public records, mail handling, and management of the administration's official email inbox. You provide support and expertise to case handlers and managers at the administration and participate in quality control. We handle a very large volume of cases annually, and as a Records Administrator at the administration, you contribute to ensuring that the function delivers high-quality results within the right timeframe to those we serve. Other tasks related to document management may also become relevant in this position. The administration is characterized by development and a forward-thinking approach, and we have engaged employees with broad, deep, and varied expertise. We work in activity-based offices and offer employee benefits such as flexible working hours, vacation trading, health and wellness contributions, and bike allowances. Qualifications We are looking for someone with experience in registration and document management within the public sector. You have knowledge of public access and confidentiality legislation and you master Swedish in speech and writing. Our case management is fully digitalized and integrated in a complex business system; therefore, you are an experienced user of various IT tools and can easily familiarize yourself with new systems. It is meritorious if you have experience with confidentiality assessment and disclosure of public records. We would appreciate it if you are a certified records administrator, and if you have a university degree that we consider relevant for the position, that is meritorious. You take responsibility for your own and shared tasks with the operation's best interests in focus, and you ensure that work is carried out correctly. By being interested and creating understanding for others, you contribute to a respectful work environment. You have the ability to work together with others to accomplish tasks and achieve goals. You have interest, willingness, and ability to help others and you work to put forward solutions. Within the scope of your role as a Records Administrator, you have the ability to work independently as the situation requires. Other Information We conduct ongoing selection, so please submit your application as soon as possible. The final application deadline is August 30. Interviews are planned to take place during weeks 36 and 37. If you advance in the recruitment process, we request that you provide copies of your educational certificates and references documenting your previous employment. If you want to learn more about us and what we do, please visit our LinkedIn page: https://www.linkedin.com/company/miljoforvaltningen-goteborgs-stad Since we have already made decisions regarding the recruitment channels we wish to use for this position, we kindly ask that you do not contact us with additional job offers.

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