Receptionist / Office Coordinator for our client in Malmö

KFX HR-partner Skandinavien AB · plný úvazek

Jungmansgatan 10, Malmö, Švédsko

About the position Are you a social and engaged person who genuinely enjoys working with service, people, and creating order and comfort around you? Do you thrive being the person on-site who sees what needs to be done and willingly takes initiative to make things work? Then this role could be for you! We are seeking a Receptionist / Office Coordinator for one of our clients in Malmö. This position is a consulting assignment through KFX HR-partner, where you will be employed by us and work at our client's location. The role is primarily a reception role, but also includes a significant amount of internal service, office administration, and coordination. You will be an important part of the office and serve as a natural service point for both visitors and employees. You will also have good opportunities to influence and develop the role over time based on the business's needs and your own strengths. About us KFX HR-partner is an authorized staffing, recruitment, and transition company. We are very committed to ensuring that you feel comfortable working with us and at your client workplace. With us, you are an important and valued person, both as an employee and as a colleague. We are a staffing company that values personal contact with all our employees. Our goal is to be the staffing industry's best employer. You will be employed by KFX HR-partner, so it is important that you feel comfortable in the consultant role. As a consultant, it is important that you can take initiative, are flexible, and are reliable. You are the face of our company and the client's company, and you should therefore understand our and the client organization. Our core values at KFX HR-partner are Pride, Care, and Commitment, and these should guide everything we do. Work responsibilities As a Receptionist / Office Coordinator, you will be a central part of the office and the natural service point for both visitors and employees. You will be responsible for ensuring that the reception is staffed, welcoming, and functioning as it should, while capturing needs and solving practical issues. The role is broad and varied, and you need to be comfortable switching between reception, administration, internal service, and office environment. You will, among other things: Greet and welcome visitors and ensure that the reception is staffed Provide internal service and support employees with practical and administrative matters Manage meeting and conference rooms, access cards, bookings, and other office-related matters Manage common areas and the office's breakfast, lunch, coffee breaks, and other supplies Contact and follow up with suppliers and handle maintenance requests and other practical matters Support during conferences and various office projects, and contribute ideas for improvements An important part of the role is also contributing to office spirit. You will serve as a natural mood-creator and help build community, comfort, and a positive work environment. This could, for example, mean acknowledging birthdays, arranging seasonal decorations, initiating activities, and contributing to various initiatives that strengthen community in the office. You may also have the opportunity to lead or participate in various projects and improvement initiatives, for example related to goods receipt, office common areas, or new ways of working. Qualifications For you to thrive and succeed in the role, we believe that you genuinely enjoy reception and service work. You are a person who enjoys meeting people, being on-site, and helping the office function as well as possible. We would like to see that you: Have experience from reception, retail, or another service-oriented role Have good computer skills and knowledge of Microsoft Office Speak and write fluently in Swedish and English Are social, service-oriented, and attentive Are self-motivated, solutions-oriented, responsible, and take initiative Have presence, flexibility, and a positive attitude Enjoy contributing to a pleasant work environment and good office spirit We welcome both junior and senior candidates. What matters most is your attitude, your commitment, and your genuine desire to provide good service. You should not only staff the reception, but want to be an important part of the office and contribute to community, office spirit, and a well-functioning work environment. Other information Start date: Immediate Extent: Full-time, permanent Working hours: Monday–Thursday 08:00–17:00, Fridays 07:00–16:00 Location: Malmö Salary: Individual salary according to collective agreement (Unionen) This is a consulting assignment where you are employed by KFX and work at the client's location. We conduct background checks in all recruitment processes. For questions or inquiries, contact responsible recruiter Edwin Ek at [email protected]. We do not accept applications via email. Selection is ongoing and the position may be filled before the final application deadline. Take the chance and apply today!