Operative Office Manager, Temporary Position

Operative Office Manager – Temporary Position at Uppsala 4H Are you a confident leader who wants to take responsibility for Uppsala 4H during a temporary assignment? Uppsala County Association of Sweden's 4H is seeking an operative office manager for a temporary position of approximately 10 months. About Uppsala 4H Uppsala District of Sweden's 4H is a non-profit youth organization that gives children and young people the opportunity to develop through the motto "learning by doing." We operate three 4H farms in Uppsala – Gränby, Årsta, and Sävja – as well as an office. We currently have 15 permanent employees, hundreds of young leaders, and gather 1,100 members in about 20 youth clubs. Operations run year-round and include club activities, courses, camps, animal husbandry, and leadership training. 4H's vision is for all children and young people to develop into engaged, well-being, and responsible individuals with respect for the world around them. High quality is a guiding principle for us. Our current district manager is on parental leave, and we are therefore seeking you to step in as operative office manager to lead operations during the period January 1, 2027 to November 1, 2027. This is a role for someone who thrives with broad responsibility and can create security and continuity for employees, the board, and operations. We are primarily seeking someone who can take over a well-functioning operation, quickly get up to speed, and ensure it continues to run smoothly while a number of projects and development initiatives are underway during 2027 that need to be coordinated and followed up. About the Role As operative office manager, you have overall responsibility for Uppsala 4H during the temporary period. You work closely with employees, the board, and members and coordinate operations together with the three activity managers for our 4H farms. A large part of the assignment involves providing operations staff with the right conditions, monitoring finances, and ensuring that operations function and develop according to plan. Your main duties are to: lead and distribute work at the office manage personnel matters and be responsible for ongoing human resources questions work with workplace environment, employee meetings, salary discussions, and staff development responsible for staffing, vacation planning, and ongoing personnel administration monitor operations' finances and budget together with the accountant, activity managers, and district board approve and handle ongoing financial matters ensure that decided operational plans and activities are implemented coordinate the organization's ongoing projects and funding work maintain ongoing contact with grant providers and collaboration partners cooperate with the district board, prepare documentation, and execute decisions collaborate with the National Association of Sweden's 4H The role is broad and involves both strategic planning and operational work, as well as the ability to shift between these as needed. Uppsala 4H is a solidarity-based workplace where everyone is expected to pitch in, and you have an engaged team of employees to support you. You need to be able to switch between planning next month's staffing, monitoring finances, having employee meetings, and representing 4H in a meeting with a collaboration partner. We are seeking someone who can: Create security Employees should feel that there is a present manager even when the regular district manager is on parental leave. Coordinate You ensure that decisions, routines, projects, and operations continue forward according to plan. Maintain order and structure You have control over finances, personnel, deadlines, and what needs to be done, even when many things are happening simultaneously. Be solution-oriented When challenges arise, you need to be able to handle them calmly, pragmatically, and with good judgment. Balance management with development You need to be able to understand existing work methods and recognize when something needs to change, but also when the best course is to let things continue functioning as they do. Who Are We Looking For? We believe you are a confident and unpretentious person who enjoys taking responsibility and creating structure. For the role to suit you, we see that you have the following qualifications: experience in a management position, preferably with personnel responsibility budget and financial follow-up workplace environment responsibility experience from the non-profit sector or other engagement-driven activities comfortable working independently with a broad area of responsibility good computer skills excellent Swedish language skills, both spoken and written Driver's license category B and access to your own car It is a merit if you have experience with: work with children and young people projects public sector As a person, you are confident, communicative, solution-oriented, and structured. You need to be able to make decisions when required, but also be attentive and know when an issue should be anchored with the board or employees. The Position Title: Operative Office Manager Scope: Full-time Employment Type: Temporary position, approximately 10 months Temporary Period: January 1 to November 1, 2027 Start Date: By agreement The employment is with the National Association of Sweden's 4H, with placement in Uppsala, Gränby. The work involves evening and weekend work, primarily in connection with board meetings and activities. 4H is a children's and youth organization, which is why it is routine for all our employees to provide an extract from the police criminal record before employment can begin. If you have questions about the position, you are welcome to contact district manager Ellen Johansson Wiss at 0730-388 303 or [email protected]

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