Office Manager for a Growing Company in Stockholm

QUICK FACTS Working Hours: 08:00 - 16:30 Location: Central Stockholm Start Date: Immediately Assignment Length: 6 months with possibility of extension Employment Type: Fixed-term contract YOUR FUTURE WORKPLACE Do you want to be part of something from the beginning and put your mark on a brand new office? We are now seeking an engaged and self-driven Office Manager on behalf of our client who wants to take full responsibility for creating a pleasant, professional, and well-functioning workplace. You will become part of an established company that is in an exciting development phase. In connection with the establishment of a new office, they are now looking for someone who wants to take ownership of the office's daily operations and be the natural hub of the business. Here you will have the opportunity to build structures, create routines, and contribute to a work environment where both employees and visitors feel welcome. This is a role for you if you appreciate variety, like to stay one step ahead, and enjoy combining administration, coordination, and practical tasks. You will work closely with the company's management and have an important function in creating the conditions for the organization to run smoothly. WHAT DOES A TYPICAL DAY LOOK LIKE? You start the day by ensuring the office is ready to receive both colleagues and visitors. The coffee machine is filled, conference rooms are in order, and you have already followed up with some suppliers and planned today's deliveries. During the day, you switch between administrative tasks, contact with property owners and suppliers, coordination of various projects, and supporting the business where needed. During the initial period, you will also play a central role in the company's move to new premises and coordinate ongoing work around the renovation that is taking place. You become the connecting link that ensures the business continues to run smoothly even during the transition. Your responsibilities include: Manage the daily operations and development of the office. Ensure that the office, kitchen, conference rooms, and common areas always maintain a high standard. Receive visitors and create a professional and welcoming first impression. Handle mail, orders, fault reports, and other office administration. Coordinate suppliers, property owners, and external service partners. Responsible for office supplies, consumables, and coordination of cleaning and property services. Handle agreements, invoices, and administration related to office operations. Manage access systems, keys, and practical security in the office. Coordinate the move to the company's new office and manage contacts with contractors and suppliers during the renovation. Support management with administrative and coordinating tasks. Responsible for practical onboarding of new employees. Plan and coordinate internal meetings, conferences, and events. Be the contact person for IT and ensure the technical office environment is functioning. Contribute to systematic work on work environment, fire safety, and security. WHO ARE YOU? You are someone who enjoys taking responsibility and is motivated by creating structure and order around you. You take it for granted that you take your own initiative and have a natural sense for service, quality, and attention to detail. You appreciate a varied day where no two days are the same and have an easy time switching between strategic planning and practical implementation. Since the role involves significant personal responsibility, we are looking for someone who is confident in making their own decisions, has high integrity, and works with great professionalism. You are unpretentious, solution-oriented, and enjoy helping others. We would like to see that you have: Experience as an Office Manager, Office Coordinator, or in a similar role. Experience managing office services and administration. Experience with supplier contacts and coordination. Good system proficiency. Very good knowledge of Swedish and English, both spoken and written. It would be a merit if you also have: Experience with office establishment or office moves. Experience supporting management groups or managers administratively. Knowledge of work environment, SBA, or safety work. Since the business handles sensitive information, you will work in an environment where integrity, discretion, and security are a natural part of daily work. The role may therefore be subject to a security clearance. WHAT DO WE OFFER? As an employee at Inte Bara Post Bemanning, you will have a consultant manager who becomes your sounding board and coach throughout your employment. As a consultant, you also become part of our consultant network RPB Insights. RPB Insights provides you with training and development through lectures, workshops, networking meetings, and other social events. It also gives you the opportunity to meet other consultants. We offer all our consultants wellness benefits. OTHER INFORMATION This recruitment process is handled by Inte Bara Post Bemanning and our client's wish is that all conversations and emails regarding the position go to us. You will be employed by Inte Bara Post Bemanning and be assigned to our client. Apply for the position by clicking Send Application. We review the selection on an ongoing basis and the ad may be closed before the position is filled if we have moved into the selection and interview phase. In this recruitment process, a background check and reference check will be performed. We do not accept applications via email, but if you have specific questions about the position, these will be answered at [email protected]. Please write which position it concerns in your email and preferably link to the ad.

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