Committee Secretary/Records Manager sought for the Education Administration

Description We invite you to apply for a position as Committee Secretary/Records Manager. We have two vacant positions available. Here you will have the opportunity to contribute to the Education Administration's important mission by developing and ensuring quality in our case management and committee administration. Committee Secretary/Records Manager is a new combined role that helps bring together the administration's central case management and committee work. By having two people in the role, there is time to work with a broad range of issues and reduced vulnerability. The Education Administration in Gothenburg operates municipal upper secondary schools, adult education, vocational higher education, adapted upper secondary school, Komvux as adapted education, and study and career guidance. The Committee Secretary/Records Manager is part of the Director of Administration's staff in the administration and finance department. The department supports the administration's core activities and is an important resource for contributing to quality and achievement of the education committee's mission. The department has expertise in finance, procurement and purchasing, property, security, and information and case management. There is close collaboration within the unit and with the various activities of the Education Administration. Our workplace is in nice and centrally located premises on Skånegatan near Korsvägen. Work Tasks Since the role is new, you will have the opportunity to influence and develop the work together with a new colleague and manager. The Committee Secretary/Records Manager has a central role in handling and structuring the administration's public documents and bringing together committee work. You are also secretary in collaboration groups. You provide support to managers and administrators, develop procedures and guidelines, and provide training within your areas of work. Your areas of work: Committee Administration Coordinate and administer the preparation of matters for Education Committee meetings, serve as committee secretary, and handle other committee administration. Close collaboration with the director in planning meetings. Handle and develop digital management of committee documents in Ciceron. Mail and Document Management Overall responsibility for handling and distributing mail, both physical letters and digital email, that comes in to the administration centrally. Registration and Record Keeping A central part of the assignment is to ensure quality in the administration's record keeping. Gothenburg City switched to the Ciceron case management system in 2025. An important part is to develop the administration's competence and working methods in the system. Support and Advice Provide support to the Education Administration's managers, central case handlers, and administrators. Lead a network of approximately 25 administrators who have the task of working with case management in core activities. Provide support, coaching, and assistance as needed. Qualifications We are looking for you who have higher education or vocational higher education in administration or public administration. You have good knowledge of the legislation governing public activities such as the Municipal Act, the Administrative Act, and public access and confidentiality legislation. You have experience with administrative work from a municipality or other public authority in similar assignments involving case management and providing support to managers and colleagues. You also have experience working as a secretary in a political committee. You have good digital competence and have experience working in diary and case management systems. It is an advantage if you have experience with Ciceron. To succeed in this role, you need to be structured, thorough, and service-oriented. You have good ability to express yourself in speech and writing and are comfortable and confident communicating orally and can adapt your communication to your audience. Other We decline all offers of advertising and recruitment assistance in connection with this job posting. For your interview, you need to bring a passport/national ID and any proof of residence permit if you have citizenship outside the EU/EEA. This is so we as an employer can verify your identity and ensure that you have the right to work in Sweden. With reference to the laws governing record checks, anyone offered this position must provide a criminal record certificate before an employment agreement can be established. In this recruitment, an extended background check may be relevant for final candidates. For positions where there are education requirements, you who progress in the recruitment process will be asked to submit documentation that supports your education, such as credentials or diplomas. You may also attach them directly to your application. Want to know more about salary and our benefits? You can read more about this directly on our website. There you will also find overall salary statistics for the larger occupational groups within Gothenburg City: Benefits and Salary - Gothenburg City Salary, Compensation, and Benefits at Gothenburg City About Us Our vision is for Gothenburg to be an internationally leading education and knowledge city. The Education Administration in Gothenburg operates municipal upper secondary schools, adult education, vocational higher education, adapted upper secondary school, Komvux as adapted education, and study and career guidance. In our work, we have a clear student focus that puts knowledge and skills in a context where intrinsic motivation, co-creation, and desire to learn are important ingredients. We work based on the equal value and rights of all people. Together, we create a work environment where both students and employees are involved and work toward each other's success.

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