Board Secretary at Skärholmen District Administration

Stockholm – our capital with millions of dreams, expectations, and ambitions. We work for everyone who lives here today and in the future. Now we're looking for you who want to think big, new, and differently with us – for the people of Stockholm. Skärholmen District Administration is one of Stockholm City's 11 district administrations and covers the districts of Bredäng, Sätra, Skärholmen, and Vårberg. Here, more than 1,000 employees work for our 38,000 residents. We offer a municipal operation that we are proud of, and we have fantastic diversity. Welcome with your unique contribution! Welcome to us As a board secretary, you will become part of the newly formed Office and IT unit, a strategic initiative that brings together expertise in office management, board administration, records management, and IT to provide even better support to the administration's operations. The unit, which consists of eight employees, belongs to the HR, Administration, and Board department where the administration has gathered several of our central support functions. With us, you'll be part of an engaged and knowledgeable team where collaboration, development, and professional service are in focus. We're located in bright, modern premises in the heart of Skärholmen center, with the subway right next to us and close to both the city's pulse, nature, and Lake Mälaren. What we offer you With us, you'll get a developmental and varied assignment in a central function where you work close to both operations and political leadership. You'll be part of a newly formed unit with the opportunity to help shape work methods and contribute to the administration's continued development. We also offer good conditions for a sustainable workday, including: Flexible hours Summer and winter time Wellness allowance Opportunity for vacation exchange Opportunity for remote work when operations allow Read more about our benefits here. Your role As a board secretary, you work close to politics in a central and important role. The work is planned with flexibility and adapted to the needs of operations. Your main responsibilities: Manage the district board's political decision-making process, board meetings, and Social Delegation Publish agendas and documents, ensure service statements, write minutes, and handle follow-up after meetings Coordinate the Social Delegation's cases and administration, quality-assure documents, and create meeting notices You coordinate the development of board processes and update the administration's delegation regulations Ensure that cases come to a decision, timelines are followed, and decision-making materials are of high quality Handle your own cases as needed You will also be a key person in working with our case and document management system eDok. You participate in Stockholm City's network for board secretaries and support politicians, managers, and case officers in the board process. Board meetings take place in the evening once a month with a break in July. Social Delegation meetings take place every other week in the afternoons. Occasionally, extra Social Delegation meetings can occur, but these only take place during daytime. Your competence and experience We are looking for someone who has: Higher education in public administration, law, or other higher education that the employer considers equivalent Experience working as a board secretary or in a similar administrative function Experience working in a politically governed operation, preferably in the municipal sector Very good knowledge of Swedish and an easy way of expressing yourself in writing Good familiarity with the Municipal Act, the Administrative Act, the Public Access to Information and Secrecy Act, and other public law legislation Very good experience working with computers and systems as a work tool It is meritorious if you have: Experience working with the case and document system eDok Experience and knowledge of GDPR and information security To thrive and succeed in this role, you are a person with high integrity and good judgment. You work in a structured manner, have the ability to plan and prioritize, and take clear responsibility for driving processes forward with engagement and thoroughness. The role involves many contact points, which requires good collaboration skills and professional conduct. You are communicative and express yourself clearly and pedagogically, both orally and in writing, which helps you build good relationships with politicians, managers, and colleagues. You are flexible and adapt to changed conditions while maintaining focus and good order in your work. Furthermore, you are initiative-taking and take responsibility for driving your work forward while helping to develop work methods and processes. Great weight will be placed on personal suitability. Other information We recruit without cover letters in this recruitment to strengthen focus on the competencies and experiences required for this role. When assessing your application, we will only base our evaluation on your CV and a number of questions you will answer in connection with your application. We ask that you answer the questions concretely and concisely, and that there is a clear connection between your answers and your CV. Here you can read more about Skärholmen District Administration how it is to be part of Stockholm City For this position, an extract from the criminal record will be requested prior to a possible employment. The final candidate will also undergo work psychological tests as part of the recruitment process. Due to vacation periods, the recruiting manager will be available to answer any questions about the position from August 17th onwards. Stockholm City works with competence-based recruitment to ensure that each person's competence is recognized and thereby counteract discrimination.

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