Board Secretary to Municipal Administration

Popis:

Would you like to work with competent and engaged colleagues in the municipal administration on the municipal group's case process? The Board Secretary role serves as the hub of support for elected officials and staff in municipal administration and municipal companies within the framework of the case process. As a Board Secretary with us, you will be part of a team with registrars, senior registrar, board secretaries, municipal secretaries, and a team leader who together plan and carry out the work. You will be part of the Management Office, which is part of the Democracy and Development department within municipal administration. From January 1, 2027, we are consolidating support for our boards and companies in a centralized joint office. This is a strategic initiative where you as a Board Secretary will have a central role in the municipal group's case process. We are now recruiting two Board Secretaries for our new office. Responsibilities In this role, you will be a key person in supporting and facilitating the work of the municipality's boards and companies. You play a crucial role in supporting elected officials and staff in the preparation and decision-making process of cases. You will have a versatile role. Before meetings, you are responsible for preparing, quality-assuring, and compiling necessary documents. During meetings, you are responsible for documenting carefully and securely and ensuring that all decisions are recorded in minutes. You serve as an important link between the political level and the administration/companies and contribute to ensuring that the democratic case process in the municipal group functions professionally and securely. In addition, within the case and board process, you will provide advice and guidance on the board's and companies' rules and decision-making processes, and assist with various board and company-related administrative tasks such as booking meetings. The position includes the following areas of responsibility: - Independently coordinate and quality-assure cases in Piteå municipal group's board and management process - Prepare meetings by drawing up notices, compiling documents, and in some cases presenting cases - Keep minutes and ensure correct documentation of decisions at meetings - Support case handlers and management in preparing cases and quality-assuring decision-making documents - Participate and contribute to improvement work on processes, systems, and procedures related to case handling and board work - Register, file, and handle public documents according to applicable legislation in the municipality's case and document management system - Support other activities within the office as needed Qualifications In this role, you are expected to be confident and professional. You have a positive attitude toward providing service, advice, and support. Since you will often handle multiple processes and cases in parallel, you need to be able to plan and organize your work efficiently with good structure. As a person, you are unpretentious, organized, and quality-conscious. You have well-developed self-leadership, are initiative-taking, and can prioritize and quickly absorb new information. Requirements: - University degree with a focus on political science, social sciences, or legal sciences, or other education combined with experience that the employer considers equivalent - Very good ability to express yourself in writing in Swedish - Category B driver's license Meritorious: - Experience with similar tasks (for example, case handling, preparation of decision-making documents, minute-taking, or case coordination) - Experience working with case and document management systems - Knowledge of municipal law and administrative law - Experience working close to management in a politically governed organization or company Other Information The position is a permanent full-time position, daytime. Start date is by agreement. Since certain positions at Piteå Municipality may require security clearance, you may be required to undergo a security clearance before employment. This includes a security clearance interview and register check. For certain positions, Swedish citizenship is required. Welcome to submit your application no later than August 16, 2026. Your application documents are public records and are handled according to the principle of public access. If you have a decision on protected personal data, we ask you to contact the Recruitment Team for an alternative route at telephone 0911-69 65 10. We decline contact from recruitment companies. About the Workplace Piteå is a safe small city with all the possibilities of a big city. With a central location in the middle of the green transition, strong entrepreneurial tradition, and a leading position in research, we aim to be a model for sustainable growth and community development. The goal is to work together with businesses and other actors in Piteå to realize our new Vision 2050, "Sweden's best place to live!" Municipal Administration is one of the municipality's seven departments. Our common mission is to create welfare and sustainable community development. Together with Piteå residents, business, and associations, we develop Piteå into an even better place to live, work, and operate in. Read more: https://www.pitea.se/jobbaiklf - We make politics a reality https://www.pitea.se/jobbahososs - Work in Piteå Municipality https://piteastories.se/ - Development projects and initiatives in Piteå Don't live in Piteå but want to move here? Then we can help you! Looking for accommodation, want to know more about schools and childcare, or curious about cultural and leisure activities? Move to Piteå offers you support from start to finish. https://www.pitea.se/inflyttare - Move to PiteåWould you like to work with competent and engaged colleagues in the municipal administration on the municipal group's case process? The Board Secretary role serves as the hub of support for elected officials and staff in municipal administration and municipal companies within the framework of the case process. As a Board Secretary with us, you will be part of a team with registrars, senior registrar, board secretaries, municipal secretaries, and a team leader who together plan and carry out the work. You will be part of the Management Office, which is part of the Democracy and Development…

Přehled

Typ

job

Stav

active

Viditelnost

public

Město

Piteå

Adresa

Svartuddsvägen 1

GPS

65.3091492, 21.4963495kopírovatotevřít v ▾

Email

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Telefon

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Zobrazení

8

Publikováno

29. 6. 2026

Upraveno

26. 7. 2026

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