Board Secretary at the Building and Environment Administration, Temporary Position

The Building and Environment Administration in Kungsbacka Municipality is undergoing a development journey where we are shaping future operational support. Our goal is to create a support system that provides maximum benefit to the administration's managers and employees, while contributing to efficient, legally sound, and customer-focused processes for residents and businesses. A prioritized area for Kungsbacka Municipality is innovation and transition to new ways of working. Therefore, we are seeking someone who wants to contribute to a legally sound and well-functioning board process while helping develop and secure our administrative processes for the future. The Board Secretary Role at Our Organization As a board secretary with us, you are responsible for maintaining, developing, and ensuring quality in an efficient and legally sound board and case management process. Together with our other board secretary, you are the administration's specialist in political and municipal processes. You have a central role in ensuring quality and legal soundness in the board's work. You develop working methods and provide support to the administration on matters related to case management and administrative processes. Together, you contribute to a professional, efficient, and well-functioning board process. You are responsible for ensuring that materials and minutes maintain high quality, both from a legal and linguistic perspective. You prepare, conduct, and conclude board meetings and function as professional support to the board's elected officials. You are also responsible for preparing materials for governing documents, such as delegation registers. Beyond board administration, the role includes work in records management and information management, which includes tasks such as recording and registering documents, releasing public documents, certain archiving, and other relevant tasks in this area. The assignment also includes guiding managers and employees within your areas of responsibility. You are responsible for implementing training and information initiatives and ensuring that relevant information and guidance are available. Furthermore, you represent the administration in municipality-wide forums and projects and can, when needed, present matters at board meetings. We are seeking someone who is curious about how working methods, routines, and system support can be developed to create high quality, good service, and sustainable operational support over time. Your Profile You are comfortable working independently and take responsibility for driving your tasks forward with structure and precision. At the same time, the role involves many different contact points where good communication and the ability to build strong relationships are crucial. You have the ability to switch between details in individual cases and to see the larger picture of the organization's needs. For you, it is natural to provide professional support, create good collaborations, and contribute with high service to managers, employees, and elected officials alike. You appreciate working in an organization undergoing change and see opportunities to contribute with new perspectives, experiences, and competencies. Experience in, for example, information management, system support, records management, or other related specialist areas is therefore an asset and can contribute to the development of our future operational support. You find it easy to prioritize between different tasks and adapt your work when circumstances change and based on the organization's needs over time. You express yourself well in Swedish, both spoken and written, as this is required in daily work. Great emphasis will be placed on personal suitability. We are seeking someone who: has relevant academic education or experience that the employer deems equivalent has practical experience applying the Municipal Act, the Administrative Act, and the Public Access to Information and Confidentiality Act has experience with qualified administrative work in public sector activities or similar organizations with high demands on quality, structure, and legal soundness. It is meritorious if you have experience in: work as a board secretary, records manager, or similar assignment information management, archives, or records management working in Ciceron or other case management systems system administration, system management, or work as a superuser data protection, information security, or related specialist areas Learn More About Us As a board secretary, you are part of the Operational Support unit, which consists of ten employees. The unit is responsible for leading and supporting administrative processes within the administration. With us, you have the opportunity to develop in your profession among competent colleagues and contribute to an organization characterized by collaboration, quality, and innovation. If you want to know more about our operations and what it's like to work with us, you are welcome to read more here: Building and Environment Administration | Kungsbacka Municipality and Working with Us | Kungsbacka Municipality Our Offer and Other Information We offer a fixed-term employment in the form of a temporary position for 18 months with the possibility of extension. The desired start date is November 2, with the possibility of adjustment by agreement. With us, you will develop in your profession together with colleagues and will work according to our workplace culture characterized by welcoming, collaborating, delivering, and innovating! Background checks may be conducted before employment. Interested? Great! We warmly welcome your application by August 23. Interviews are planned to be conducted at Kungsbacka City Hall during weeks 36-37. In your application, you should only attach your CV, and together with it, you will answer a number of questions that will be part of our selection process. #LI-KUNGSBACKA Would you like to see salary statistics for the position as well as the collective agreements and employment benefits that apply in Kungsbacka Municipality? Follow the link below: https://kungsbacka.se/foretagande-och-jobb/jobb/att-jobba-hos-oss If salary statistics for the position you are applying for are missing, you will receive them during the recruitment process. In preparation for the recruitment process, Kungsbacka Municipality has carefully considered recruitment channels and marketing. We therefore firmly decline contact from media salespeople, recruitment websites, or similar.

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