Strömstad Municipality is a small and close-knit organization where everyone is important and works together to deliver the best possible service.
As a new member of the Children and Education Department's office, you will be part of a competent and enthusiastic team of development-oriented colleagues. In the office, we work together on everything from analysis, finance, IT development to legal matters and case handling. What all employees in the office have in common is that we work as support functions to all school forms within the department; from preschool, primary school, upper secondary school to adult education. Our premises are centrally located in Strömstad center.
1 position(s).
JOB DUTIES
In your role as board secretary, you will have a central function in the department and work closely with operations, management, and politics. You contribute to ensuring that our decision-making processes are well-prepared, clear, and legally sound. An important part of your assignment is to coordinate and ensure quality in the board administrative process. This means that you:
• plan and administer meetings of the Children and Education Board and its executive committee
• compile and ensure quality of notices of meeting, documents, and decision-making materials
• serve as secretary at meetings and are responsible for minutes
• monitor decisions and contribute to the political case process functioning efficiently and with legal certainty
• provide support to managers and case handlers on matters concerning case preparation and board administration.
The position also includes duties as registrar. You work with, among other things, registry management, mail handling, disclosure of public documents, and matters concerning public access and confidentiality. You also contribute to structured and legally sound document and information management within the department.
Depending on your experience and competence, the position may also include case handling and investigative assignments within the department's operational area. This could for example involve preparing materials, compiling information, and participating in the development of the department's administrative processes.
We are a relatively small department where we collaborate closely and help each other when needed. This means that other administrative tasks may also occur.
QUALIFICATIONS
We are looking for you who have relevant higher education, for example in public administration, political science, law, or another field that the employer deems relevant. You may also have other education in combination with experience that the employer deems equivalent.
For the position, you need to:
• have a good understanding of public sector operations and municipal case handling
• have very strong administrative skills
• express yourself very well in Swedish, both verbally and in writing
• be accustomed to working in a structured, careful, and independent manner
• be able to plan and prioritize your work based on fixed time frames and deadlines.
It is a merit if you have:
• experience in board administration or work as a board secretary
• experience in registry management, registry keeping, and handling of public documents
• knowledge of the Local Government Act, the Administrative Procedure Act, and legislation on public access and confidentiality
• experience of working in a politically governed organization
• experience of qualified case handling or investigative work.
As a person, you are service-oriented and communicative and find it easy to collaborate with different professional groups and elected officials. You have good judgment and high integrity and feel comfortable handling matters that require thoroughness and professional assessments.
We place great emphasis on personal suitability.
Employment form: Permanent employment.
In preparation for the recruitment process, we have taken a position on recruitment channels and marketing. We therefore strongly decline contact from media sales representatives, recruitment sites, and similar.