Board Secretary and Investigator

Sandvikens kommun · plný úvazek

Sandviken, Švédsko

At Sandviken Municipality, we make each other better. Our culture is characterized by a holistic approach, collaboration, and dialogue, where managers and employees together create value for Sandviken residents. When we embrace each other's differences and work toward common goals, we build a sustainable, developing, and successful municipality. Together, we make Sandviken Municipality better! Are you curious to learn more about Sandviken Municipality, our benefits, and what it's like to work with us? Please visit our pages: https://sandviken.se/arbete-och-karriar The Employment and Integration Administration is responsible for the municipality's activities in adult education, labor market, and integration. Within the administration, about 150 employees work in an operation that includes approximately 1,200 participants in labor market programs and projects, as well as approximately 3,000 students in combined adult education. Läroviken, which is Sandviken Municipality's unit for adult education, is responsible for Swedish education for immigrants, Lärvux, basic, secondary, and vocational education, as well as post-secondary and continuing education. The position is placed in the Operations Support unit, which is a support service for the entire administration and has overarching and coordinating responsibility for the board's and administration's management. Various support functions work here, including board administration/registry/archives, HR, financial administration, EU administration, and more. The Employment and Integration Administration is a development-oriented administration that, in addition to ordinary activities, operates a large number of EU-funded projects. The projects contribute to developing new methods and creating opportunities in labor market, education, skills supply, and integration in close collaboration with other actors. 1 position(s). JOB RESPONSIBILITIES Would you like a central role in an operation where you can combine administrative responsibility, coordination, and development work? We are seeking a Board Secretary and Investigator who wants to contribute to developing and ensuring quality in the administration's administrative processes. The role is broad and varied and includes board administration, registry, financial administration, coordination assignments, and ongoing operational support. You will have many contact points and work closely with the administration manager, managers, politicians, and colleagues within the municipality. As Board Secretary and Investigator, you will, among other things: Board Administration • Be the board secretary for the Employment and Integration Board. • Coordinate and administer the case process for the board and the administration's union cooperation group. • Prepare notices, documents, minutes, and meetings • Support the administration's managers in administrative processes Leadership and Governance • Participate in coordinating the administration's work in leadership and governance • Registry and information management • Be the main responsible registrar for e-archive and record keeping. • Participate in developing information management plans and archive work. Financial Administration • Invoice handling and placements within assigned areas of responsibility. • Provide support to operations in administrative financial matters. Other Administrative Tasks • Be the main responsible person for travel bookings within the administration. • Participate in planning and implementation of ceremonies for new Swedish citizens. • Publish news and information on the municipality's website and intranet. • Handle purchases and orders • Represent the administration in the municipality's network for security coordination and civil protection. QUALIFICATIONS Post-secondary education in public administration, administration, political science, economics, or other education that the employer deems equivalent, as well as experience with qualified administrative work and work within public operations. The role also requires a good ability to express yourself well orally and in writing in Swedish. It is an advantage if you have experience as a board secretary, municipal operations, and politically governed organizations. We also view positively experience with record keeping, registry, work in W3D3 or similar case management systems, as well as knowledge in archive and information management. If you also have experience in financial administration, invoice handling, or coordination and development work, it is an advantage. Type of employment: Permanent employment. Duration: Starting date: December 1, 2026 or by agreement. Would you like to know what it's like to live, live, and work in Sandviken Municipality? Perhaps you are considering moving to Sandviken? We have gathered information specifically for you on our pages: https://sandviken.se/hellosandviken If you have a protected identity, we ask you not to submit your application digitally through our recruitment system. More information on how to proceed instead can be found at www.sandviken.se/ledigajobb