Committee Secretary - Development Function Focus

The position is located within the Integration and Labor Market Administration, one of eight administrations in Linköping Municipality. We strengthen the opportunities for Linköping residents who are dependent on financial assistance to become self-sufficient and independent. We also provide competency supply to Linköping Municipality and the business community. Would you like to brighten everyday life and improve the quality of life for Linköping residents? With us, you can make a meaningful difference and contribute to making Linköping a better place. Welcome to join us! Your Responsibilities In your role as committee secretary, you have overall responsibility for leading, coordinating, and managing the committee process. You function as the hub in case handling, ensure quality and structure in administrative work, and represent an important link in the democratic process that moves the administration forward. You may also have targeted assignments regarding the administration's follow-ups in collaboration with other development leaders. Your main responsibilities include: - Preparing meeting notices and keeping minutes at meetings - Compiling and quality-checking decision documents - Planning, organizing, and following up on committee meetings and decisions - Driving and contributing to continuous improvements in processes and procedures related to the committee process - Developing the administration's administrative processes – such as case management systems, registry, archives, and information management plans – in close collaboration with the administrative coordinator and administrative function - Serving as advisory support to the committee, managers, and employees on matters relating to information security and GDPR - Conducting analyses and investigations within the administration's area of responsibility Beyond responsibility for the committee process, you are important strategic and operational support for the administration's managers and development leaders in their preparation work for political decisions. The assignment also includes more general management support, which includes coordination, planning, meeting scheduling, and ongoing registry management. Your Workplace The Integration and Labor Market Administration has approximately 300 employees. Our primary mission is to support individuals on the path to self-sufficiency through full-time activation and planned interventions. The administration is also responsible for public authority functions, which include investigating and deciding on entitlement to financial assistance. The position is located within the administration's development function, which is part of the management office. The development function is responsible for ensuring and implementing the committee process for the labor market committee, conducting strategic development work and environmental monitoring, and offering service and support in change and development work. The function also aims to raise awareness of innovation within the administration's various departments and units. In your assignment, you report to the administration's development director. The role involves close collaboration with all managers in the administration, development leaders, and the labor market committee's chair, vice chair, and members. You will be based at offices in central Linköping, but since the role is flexible, work tasks may be performed at several different locations as needed. About You We are seeking someone with an approved higher education degree of at least 180 credit points, preferably in political science, public administration, or a field that the employer deems equivalent. You have experience working in a politically governed organization and are accustomed to coordinating, driving, and taking responsibility for processes. To succeed in the assignment, you must have worked in a digital case and document management system, such as Ciceron or equivalent. You also have good knowledge of public administration and familiarity with the Municipal Act, the Administrative Act, and the Public Access to Information and Secrecy Act. It is meritorious if you also have knowledge of committee work, registry, and archival work. Since the work involves reviewing documents and producing written communications, the position requires excellent Swedish language skills, both spoken and written. To thrive in the role, you are an independent, service-oriented person who meets managers, employees, and elected representatives with a calm, attentive, and accommodating manner, always with the goal and desire to find well-functioning solutions. You have very good collaboration skills, which means you listen actively, communicate clearly, and relate to your surroundings in a responsive and flexible way to handle challenges constructively. Because you work in an eventful environment, you are flexible and change-oriented; you adapt easily to new circumstances, can quickly shift your perspective, and see opportunities in changes. Finally, you are proactive, which means you independently initiate activities and drive your processes forward to achieve good results. In this recruitment, we may use personality and problem-solving tests as part of our assessment. We welcome your application! Additional Information When you apply for a position in Linköping Municipality, you register your application by logging in via e-identification (such as BankID or FrejaID) instead of email. Do you lack e-identification? Please contact the responsible HR consultant or manager, and they will help you register your application. Start Date: By agreement Employment Type: Temporary employment until 2027-06-30 Employment Level: 100% Number of Vacancies: 1 Ref. no: 17459 In this application, you do not attach a personal letter Your Commitment Makes Us Better Within Linköping Municipality, there are many opportunities, plenty of knowledge, and various areas of responsibility. We work together where your sense of responsibility is a valuable driving force. With your commitment, you contribute to making Linköping even better.

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