Gagnefs Municipality is an employer with many opportunities and great commitment! Here you will make a real difference for our residents and visitors.
In our daily work, we always carry our core values with us. With them, we strive to be present for all residents, communicate openly and respectfully, and continuously develop both personally and professionally.
Welcome to meet the future with us at Gagnefs Municipality!
Gagnefs Municipality is now seeking an engaged and organized board secretary for the office unit within the Municipal Executive Administration. Here you will have a key role in supporting the political organization and contributing to a legally sound and efficient decision-making process.
As a board secretary, you are responsible for creating the conditions for well-functioning meetings and a smooth decision-making process – from preparations and implementation to follow-up. You will be part of a work group with other board secretaries, registrars, and an archivist.
The work is both independent and collaboration-oriented with many contact points, in close dialogue with elected officials, managers, and case handlers.
Gagnefs Municipality uses the case management system Lex for record-keeping and handling of documents for boards and committees.
Duties
Your main tasks are to:
Participate in meetings, presidium meetings, and management preparations
Prepare summons and minutes
Quality assure decision-making materials
Handle administrative tasks in the preparation process
Administer meetings within the political organization
Provide support and training in board administration, information management, and the case management system Lex
Participate in development work to streamline and digitalize board processes
Participate in work with organizing general elections
Your duties also include contributing to the Office's common mission, for example by assisting registrars with support or performing other administrative tasks as needed.
Qualifications
We are looking for someone who has:
Higher education in public administration, political science, law, social sciences, records management, archive and information management, or other relevant education that the employer finds equivalent
Excellent knowledge of the Municipal Act, the Administrative Act, and public access and confidentiality legislation
Experience with similar tasks in a politically governed organization, preferably municipal
Very good knowledge of Swedish in speech and writing
Good knowledge of the Office suite and understanding of digital processes related to board administration
To thrive in this role, we would like you to be:
Thorough, organized, and quality-conscious
Independent and initiative-taking
A good coordinator who can handle parallel assignments
Flexible and responsive with good communication skills
A team player who enjoys collaboration
Development-oriented but also comfortable with routine tasks
Familiar with working according to the board administrative annual cycle
Having a very high level of service orientation and enjoying providing support and service to both colleagues and elected officials
Terms
Selection and interviews may take place during the application period. Interviews are tentatively planned for weeks 34-35. The position is permanent at 100%. Probation will be applied, and work tests and security clearance according to the Security Protection Act may be conducted.
Other
We politely but firmly decline direct contact from staffing and recruitment companies as well as the sale of job advertisements. We have predetermined advertising and search channels. Submitted application documents will not be returned.
People with protected personal information are recommended to send their application by mail to: Gagnefs Municipality, 785 80 Gagnef. The application should state which position is being applied for and a decision from the Swedish Tax Agency regarding protected personal information, so that the application can be properly protected from the beginning.Gagnefs Municipality is an employer with many opportunities and great commitment! Here you will make a real difference for our residents and visitors.
In our daily work, we always carry our core values with us. With them, we strive to be present for all residents, communicate openly and respectfully, and continuously develop both personally and professionally.
Welcome to meet the future with us at Gagnefs Municipality!
Gagnefs Municipality is now seeking an engaged and organized board secretary for the office unit within the Municipal Executive Administration. Here you will have a key role in…