Payroll Administrator for the Ministry for Foreign Affairs Personnel Unit

Personnel Unit, Ministry for Foreign Affairs Are you interested in working at the Ministry for Foreign Affairs with independent payroll management for locally employed staff at Sweden's foreign missions? We are now seeking a payroll administrator for the Personnel Unit. The unit consists of approximately 45 employees distributed across four groups. A payroll function is being established within the unit to replace the State Service Center regarding payroll management for approximately 1,300 locally employed staff at our over one hundred foreign missions. Your Assignment In your role as payroll administrator, you will be part of the Personnel Unit's payroll function for locally employed staff and will be one of three contact persons for Sweden's foreign missions. Together with colleagues in the payroll function, you are responsible for registering, processing, and administering payroll data and conducting certain reconciliations, checks, and follow-ups of payroll work. In your work, you will use the payroll system from HRM Software that is being implemented during 2026. You actively drive development and follow-up of the tasks and routines you handle. You also participate in the unit's various HR processes and provide administrative support in preparing materials, such as payroll information, reports, statistics, and key figures for follow-ups, as well as archiving, etc. Your Background You have a vocational higher education degree in payroll or other relevant education that, together with practical experience of similar work tasks, is assessed as equivalent by the employer. You have at least three years of current experience working with payroll administration in payroll systems and current experience interpreting and applying laws and agreements within the payroll field. Furthermore, you have very good knowledge of Swedish and English in both speech and writing, as well as good knowledge of office packages. Experience with reporting for employer declarations and employer contributions is considered a merit, as is experience working in different payroll systems, primarily HRM. Experience working with payroll affected by conditions and laws in countries other than Sweden, as well as experience from another government agency, is also considered a merit. Your Qualities The Government Offices' employee criteria are holistic perspective, development, and results. Everyone who works in the Government Offices needs to have a holistic perspective and cooperate for the benefit of the operations. You are expected to contribute your perspective and competence and be open to others' views. You come with ideas and new approaches to improve and develop operations and your own competence. You are focused on results in your actions and adapt when needs and directions change. To succeed in this role, you must also be service-oriented, meticulous, self-directed, and have good collaboration skills. We place great importance on your personal qualities. Read more at https://www.regeringen.se/jobba-hos-oss/att-arbeta-i-regeringskansliet/medarbetarskap-och-ledarskap-i-regeringskansliet/ The position is a permanent full-time employment that begins with a six-month probationary period. Start date by agreement. The Ministry for Foreign Affairs Personnel Unit is located in central Stockholm. Swedish citizenship is required for employment at the Ministry for Foreign Affairs. A security clearance will be conducted before an employment decision is made. For more information, you are welcome to contact Åsa Ring or Johan Olsson. You can also contact UD's union representatives UPF (Saco/SRAT) [email protected], or ST-UD [email protected]. All can be reached via the Government Offices' switchboard, 08-405 10 00. We welcome calls from those interested in the job, but decline those selling ads and recruitment services. Welcome to register your application in our recruitment tool by September 9, 2026. The Government Offices' mission is to support the government in its work to govern Sweden and implement its policies. 4,800 people work here, of whom 600 are abroad. The Government Offices welcomes applicants with different backgrounds and experiences. We view equality and diversity as a strength and asset, and we actively work to be a workplace free from discrimination. The Ministry for Foreign Affairs is responsible for foreign and security policy, global development and aid, trade policy, assistance to Swedes abroad, international law and human rights, export control of defense material, international cooperation with countries and regions, as well as trade, investment, and promotion of Sweden.

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