Payroll Administrator at Kunskapsskolan

Kunskapsskolan in Sweden, which also includes Kunskapsgymnasiet, launched its first schools in 2000 and today operates 29 primary schools and six secondary schools with 1,350 employees and 14,400 students. Kunskapsskolan is owned by founder Peje Emilsson and his family. At Kunskapsskolan's primary and secondary schools, we work to ensure that every student reaches their full potential. Our schools are characterized by a school culture with close relationships between students and staff. In an environment where each student can be themselves and receives the right support and challenges, we create a school where both students and staff thrive and develop. At Kunskapsskolan's headquarters, we work closely with the schools to support them in their important work with students every day. About the Position As a payroll administrator at Kunskapsskolan, you and your colleagues share collective responsibility for the entire payroll process. You provide qualified support to principals, managers, and employees on payroll and compensation matters, and work closely with both HR and finance functions. We are now seeking a detail-oriented and well-organized payroll administrator for our payroll team. Our office is located in modern and comfortable premises at Medborgarplatsen. In this role, you will be part of an engaged team of three people who together handle approximately 1,600 payrolls per month. Responsibilities As a payroll administrator, you are responsible for, among other things: Ongoing payroll administration and system work in HRM Software Management of vacation, absences, and other payroll-related matters Ensuring correct salary payments in accordance with applicable legislation, collective agreements, and internal guidelines Reporting to authorities such as the Swedish Tax Agency and the Swedish Social Insurance Agency Reporting of income information to the Swedish Social Insurance Agency Support and advice to managers and employees on payroll and HR matters Handling of employment matters, schedules, and payroll documentation Pension management and reporting to Collectum and Fora Review and handling of expense claims Issuance of employer certificates and employment certificates Support via email and phone to managers and employees Recruiting - The Swedish Public Employment Service and the Swedish Schools Inspectorate Contacts with authorities Preparation and compilation of statistics Qualifications To succeed in this role, we see that you have: Upper secondary education and several years of experience in qualified payroll work Good experience in payroll management from the entire payroll process Very good knowledge of Swedish, both spoken and written Good system proficiency and strong Excel skills Personal Qualities We are looking for someone who is: Detail-oriented, structured, and quality-conscious Independent and confident in your professional role Service-minded, communicative, and pedagogical in your approach Solution-oriented with a good ability to prioritize and handle multiple tasks in parallel Meritorious It is advantageous if you have: Good experience with the payroll system HRM Software Experience with relevant collective agreements in the education sector Experience with the principle of public access to official records Position Details The position is permanent and full-time (100%) Recruitment Process Applications must be submitted via the link below no later than August 30, 2026. Selection will be ongoing, and the position may be filled before the final application deadline. To work in schools, an extract from the criminal record register is required. The form is available on the Swedish Police Authority's website. For questions, contact Ebba Orton, [email protected] or 070-5895945. More information about us and our pedagogy can be found on our website, kunskapsskolan.se / kunskapsgymnasiet.se

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