Payroll Manager for the HR Department

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Do you want to contribute to improving people's health? Do you thrive in a role where you can combine your leadership with operational business development? Are you a confident manager who is motivated by developing both people, processes, and ways of working? Then this could be your next step! Karolinska Institute is one of the world's leading medical universities. Our vision is to drive the development of knowledge about life and work toward better health for everyone. We are now seeking a manager for the Payroll and Controlling unit at the central HR department. Your Role As manager of the Payroll and Controlling unit, you are responsible for leading, developing, and ensuring quality in a specialist function that handles payroll, scholarships, fees, pensions, and insurance for approximately 6,500 people each month. You lead a competent team of 10 employees and have overall responsibility for the unit's operations, personnel, and finances. An important part of your assignment is to continue developing work methods, processes, and systems to ensure efficient, lawful, and service-oriented payroll management. The role involves many contact points and close collaboration with other units within the HR department, finance functions within central operations support, and colleagues at KI's institutes. You also have an important role in supporting core operations with matters related to payroll, pensions, insurance, and the application of regulations. As part of the HR department's management group, you actively contribute to both the department's strategic development and shared leadership within the HR department. You are expected to see the bigger picture, collaborate across unit boundaries, and help develop HR support in line with operational needs. As payroll manager, your responsibilities include: Ensuring correct, efficient, and quality-assured payroll management for approximately 6,500 people each month Responsibility for ensuring payroll administration complies with laws, collective agreements, and government regulations Driving development and improvement of processes, work methods, and digital solutions within the payroll area Responsibility for managing and developing the Primula payroll system Ensuring high quality in the unit's support and advisory services to core operations Working with follow-up, analysis, and financial reconciliations within the payroll area Leading, developing, and coaching team members within the unit Contributing to the HR department's strategic work through active participation in the management group. You report to the HR Director and are part of the HR department's management group. Who Are You? You are a confident, clear, and trustworthy leader. You have the ability to create a positive work environment, have a coaching and trust-based leadership style, and are driven by seeing employees grow and develop. You are courageous and decisive in your leadership, unpretentious, and have the ability to remain calm in stressful situations. You have the ability to support your employees in interpreting and making decisions according to applicable regulations. Through your structured approach, you contribute to quality, efficiency, and continuous improvements. You are service-oriented and driven by providing correct and efficient support to core operations. You drive development to improve efficiency and facilitate processes. You are experienced in working both operatively and strategically within your area of responsibility and can prioritize, delegate, and work toward clear goals. We are Looking For You With: Academic education in HR, finance, or another field deemed equivalent by the employer Experience as a manager with operational, personnel, and budget responsibility Experience in payroll operations, pension and insurance matters Good understanding of regulation-driven operations and complex administrative processes Very good ability to communicate in Swedish and English, both orally and in writing It is advantageous if you have: Experience from government agencies or other large organizations Knowledge of government conditions and collective agreements Experience in change management, process development, and digitalization in administrative operations We place great emphasis on your personal qualities. What Do We Offer? A creative, international, and inspiring environment filled with competence and curiosity. Karolinska Institute is one of the world's leading medical universities. Our vision is to drive the development of knowledge about life and work toward better health for everyone. We conduct successful medical research and offer the largest selection of medical education programs in Sweden. As a university, Karolinska Institute is a government agency. This means you receive good benefits through our collective agreement. Employees at KI are also offered the opportunity for flexible working arrangements. This means that if the operations you work in allow it, you can work part of your time remotely. You also have free access to our modern fitness facilities where trained staff are on site. At Karolinska Institute, you get a meaningful assignment in an organization that contributes to better health and knowledge for the future. You become part of a competent and engaged HR department where collaboration, development, and quality are in focus. Here you have the opportunity to use your expertise where it makes a difference – every day. Location: Solna. Reference Number: STÖD2-3152/2026. Ten Reasons to Choose Karolinska Institute Application KI applies individual and differentiated salary setting according to our collective agreements RALS and RALS-T. Applications should be submitted through the recruitment system Varbi. In this recruitment, you apply with your CV without a cover letter. In the application form, you will instead answer some questions about why you are applying for the position. For permanent employment, Karolinska Institute applies a 6-month probationary period. Do you want to make a difference – and contribute to better health for everyone? Apply for a job with us!Do you want to contribute to improving people's health? Do you thrive in a role where you can combine your leadership with operational business development? Are you a confident manager who is motivated by developing both people, processes, and ways of working? Then this could be your next step! Karolinska Institute is one of the world's leading medical universities. Our vision is to drive the development of knowledge about life and work toward better health for everyone. We are now seeking a manager for the Payroll and Controlling unit at the central HR department. Your Role As manager of the…

Přehled

Typ

job

Stav

active

Viditelnost

public

Město

Stockholm

Adresa

Nobels väg 5

GPS

59.3492401, 18.0134715kopírovatotevřít v ▾

Email

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Zobrazení

1

Publikováno

16. 7. 2026

Upraveno

5. 8. 2026

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