Do you want to help create the best conditions for equitable education? At the Swedish Agency for Special Education (SPSM), we work to ensure that all children, students, and adult learners with disabilities reach their educational goals. We operate special schools in various locations throughout Sweden. We also provide support to preschools and schools across the country to together create learning environments that are developmental and accessible. Additionally, we distribute government grants and develop educational materials.
We hope that you, with your background and expertise, can contribute to increasing our diversity. More about what we offer can be found at www.spsm.se/ledigajobb
The Support and Governance Operations area works with efficient internal support and good internal governance and control. We develop our operations for a sustainable society. Legal matters, process support, finance, operations management, HR matters, workforce planning, IT issues, internal services, procurement, and facility management are part of the operations area.
The HR Department is organized with an HR group and a payroll and personnel administration group of approximately 20 employees within the agency's Support and Governance Operations area. The department is a support function for the agency's managers and works with all aspects of HR, including employment law and contract interpretation, occupational health and safety, equal rights and opportunities, recruitment, strategic workforce planning, statistics, and payroll and personnel administration.
The department consists of HR specialists, payroll and personnel administrators, coordinators, and a personnel manager and assistant personnel manager. The HR Department is located in Umeå, Härnösand, Stockholm, Örebro, and Gothenburg.
Since the agency operates in large parts of the country, travel may be included in the work. We simultaneously use digital tools for remote work and meetings.
1 position(s).
WORK DUTIES
We are looking for a payroll administrator for the HR Department with placement in Örebro.
As a payroll administrator with us, you are a consultative support to our managers and employees. You are responsible for handling payroll from start to finish, which means you work with the entire payroll process.
The work mainly involves:
• Registering and managing payroll documentation in the payroll system
• Administering, for example, sick leave, leave of absence, and timesheets for hourly employees
• Close collaboration with personnel administrators on matters related to payroll and personnel administration
• Contributing to other payroll and HR administration tasks.
The breadth of the work requires you to manage and drive several different tasks simultaneously, which demands a high degree of independence and the ability to organize your workday and create structure. The role of payroll administrator also involves daily extensive contact with people, which you approach with a coaching and service-oriented attitude. You also work to ensure that payroll management is handled correctly and complies with applicable laws, regulations, and collective agreements in the public sector.
You will become part of a dedicated team consisting of ten payroll and personnel administrators within the Support and Governance Operations area.
QUALIFICATIONS
We are looking for someone who has
• Post-secondary subject-relevant education or equivalent that the employer finds equivalent.
• At least three years of experience in the past five years of working with relevant payroll administration for us.
• Several years of experience with payroll administration in operations with at least 300-500 employees.
• Documented good administrative skills.
• Good ability to communicate and convey relevant information.
• Good experience with administrative systems and programs.
• Very good ability to express yourself verbally in Swedish or Swedish Sign Language and in writing in Swedish.
It is a merit if you have
• Experience with payroll administration in school operations.
• Knowledge of public sector regulations, employment law, and agreements within personnel matters.
• Experience working in UBW (formerly Agresso).
• Experience with payroll system transitions.
Personal qualities
• For you, no task is too big or too small—you solve tasks in an unpretentious and flexible way
• You enjoy working in a team but also driving your work independently within your area of responsibility
• You work in a structured and careful manner while having the ability to prioritize and work with multiple parallel assignments
• You are collaborative and have a positive demeanor
• You have good planning and organizational skills and a well-developed sense of accuracy and structure
• You engage in our work on continuous improvements and contribute to development work with your experience
• You are interested in streamlining processes and staying informed about developments.
Great consideration is given to personal suitability.
Employment type: Permanent employment.
Duration: Start date: According to agreement.
A 6-month probationary period applies.
We want you to have a good balance between work and leisure. Therefore, you have the opportunity to work partly remotely, if operations allow it and in consultation with your manager.
An extract from the crime register must be presented before employment.
In the event of a societal crisis, you may be reassigned between the agency's operational areas based on your work location.
In preparing the recruitment process, we have made decisions about recruitment channels and marketing. At this time, we decline all offers of advertising and recruitment assistance.Do you want to help create the best conditions for equitable education? At the Swedish Agency for Special Education (SPSM), we work to ensure that all children, students, and adult learners with disabilities reach their educational goals. We operate special schools in various locations throughout Sweden. We also provide support to preschools and schools across the country to together create learning environments that are developmental and accessible. Additionally, we distribute government grants and develop educational materials.
We hope that you, with your background and expertise, can…