Records Manager

STATE SOCIAL INSURANCE AGENCY (Reg. No. 90001669496; www.vsaa.gov.lv) The State Social Insurance Agency (VSAA) is a direct state administration institution under the supervision of the Minister of Welfare. The mission of VSAA is to implement state policy in the field of social insurance and state social benefits, as well as to administer state-funded pensions and the state-funded pension scheme. Our values: RESPONSIBILITY – COOPERATION – DEVELOPMENT VSAA announces a competition for the position of Service Records Manager at the Benefits Department of the Zemgale Division, Riga City (vacancy for an indefinite period) __________________________________________________________________________ Position purpose: to ensure management of service documents and archives. We offer: monthly salary (gross) from EUR 824 to EUR 972 (in accordance with the assessment of individual monthly salary setting criteria); opportunity to enhance knowledge and gain practical experience; health insurance (after three months of employment); social guarantees in accordance with those established in the state administration; work location – Varakļānu iela 2, Riga. Key responsibilities: prepare records management documents and ensure their circulation; prepare correspondence for dispatch to addressees; create and maintain files in accordance with the Document Classification Scheme; accept files for storage and preserve them in accordance with the requirements set out in the Archives Law and other regulatory acts; keep records of file movement and register circulation in the information system; select and submit files for destruction; answer phone calls, provide general information, and direct calls to appropriate recipients; provide support for the use of e-services; communicate with agency employees and clients within the scope of responsibilities. We expect: secondary or vocational secondary education (education in the field of records management is desirable); desirable work experience in records management within the last 5 years; state language proficiency at C2 level (if education was not obtained in the state language); ability to apply regulatory acts governing document and archive management; knowledge of working with digitally signed documents; ability to work with office equipment and computer programs; good communication skills. Applicants are requested to submit the following documents from the date of publication of the advertisement in the Employment State Agency CV and Vacancies Portal until August 24, 2026: a curriculum vitae (CV in Latvian) – in accordance with the Europass CV standard, available at www.europass.lv; a motivated letter of application containing information about work experience in accordance with the requirements defined for competition applicants. Please send application documents to the e-mail address: [email protected] with the notation "Competition for the position of Service Records Manager at the Benefits Department of the Zemgale Division, Riga City". Please note that the selected candidate, upon taking office, must present a document confirming the education obtained (candidates who have obtained education abroad must present a document on the academic recognition of education in Latvia), as well as a document confirming state language proficiency (in case education was not obtained in the state language). Telephone for inquiries: 67600652 The candidate evaluation commission will only consider applications to which the documents specified in the advertisement are attached. The selection competition will be held in two rounds. First round – evaluation of candidates based on information contained in the candidate-submitted documents. Second round – evaluation of candidates during interviews using discussion and practical task methodology. We will contact those candidates who, after evaluation of application documents in the first round, will be invited to the second round of the competition (interview). If a candidate submits personal data that is not necessary within the selection process, it is considered that the candidate has consented to such personal data processing. Based on Article 13 of Regulation (EU) 2016/679 of the European Parliament and of the Council on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation), the State Social Insurance Agency informs that: 1) personal data indicated in application documents will be processed to ensure the conduct of the selection competition; 2) the personal data controller is the State Social Insurance Agency, contact information: Lāčplēša iela 70A, Riga, LV-1011, e-mail: [email protected] Additional information on personal data processing by VSAA can be obtained on the website www.vsaa.gov.lv » About Us » State Social Insurance Agency Privacy Policy.

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