The Central Administration of Jelgava City Municipality announces a competition for the position of Secretary-Record Clerk at Jelgava City Municipality's Guardianship Court (for an indefinite period)
Job Duties Description:
1. comply with the Guardianship Court Law and other regulatory acts related to the position when performing job duties;
2. ensure registration of received and sent correspondence in the NAMEJS document management system;
3. in accordance with regulatory requirements, ensure document management functions in the institution, its internal control and supervision;
4. receive submissions and consult guardianship court clients on the procedure for submitting documents;
5. receive and register written and oral submissions from individuals;
6. prepare materials for guardianship court sessions and organize session schedules;
7. send invitations to guardianship court sessions, participate in them, and record the proceedings of guardianship court sessions;
8. prepare drafts of guardianship court decisions and other necessary documents;
9. ensure storage, use, and accessibility of documents until transfer to the archive;
10. coordinate reception of guardianship court visitors;
11. administer incoming telephone calls to the guardianship court;
12. organize and ensure preparation of personnel documents and record-keeping for guardianship court employees (employment contracts, job descriptions, orders, competition announcements, and other personnel document preparation).
Requirements for Candidates:
1. secondary professional education (office administrator, record clerk, secretary, or equivalent professions), or first-level higher (college) education (office administrator, record clerk, secretary, or equivalent professions);
2. understanding of regulatory acts governing document management and their application in state and municipal institutions;
3. understanding of guardianship court work organization will be considered an advantage;
4. state language at the highest level (at least C1);
5. impeccable reputation;
6. work experience in document preparation (decisions, court claims, and other documents);
7. high stress tolerance and sense of responsibility, good communication and interpersonal skills;
8. good computer skills for working with MS Office, Word, Excel, BARIS, NAMEJS, and other information technology programs.
Application Documents:
application not exceeding one A4 page;
resume describing life, work, and professional experience, indicating work periods, education level, job duties, language proficiency, as well as skills in working with digital tools and information communication technologies;
copies of documents confirming education in one copy (for candidates who obtained education abroad, a document on the academic recognition of education in Latvia must be attached);
a confirmation of consent to the processing of personal data (references) (attachment);
state language proficiency certificate for candidates whose native language is not Latvian.
The application and attached documents must be submitted by August 14, 2026 at 14:00 (inclusive) to the Central Administration of Jelgava City Municipality, Customer Service Center at Liela Street 11, Jelgava, office 131, marked "Competition for the position of Secretary-Record Clerk at Jelgava City Municipality's Guardianship Court" or sent electronically, signed with a secure electronic signature, to the email [email protected], phone for inquiries: 63081719. Applications submitted or sent after this deadline will not be considered.
The attachment to the competition announcement, which the candidate must complete and submit together with the application documents, can be viewed at:
https://www.jelgava.lv/sludinajumi-vakances-noma/vakances/
The position is classified with professional classifier code 3341 04, 7th job family, Level I, 6th salary grade, with a monthly salary of 1240.00 euros gross.
By applying for the vacant position, the candidate agrees to the processing of their personal data for the purpose of the selection competition - ensuring candidate selection. The data controller is Jelgava City Municipality. Personal data will be stored for six months from the date of announcement of competition results. Additional information about personal data processing by Jelgava City Municipality can be found on the municipality's website in the "Personal Data Processing" section in the notice to data subjects – participants in the personnel selection process (candidates).The Central Administration of Jelgava City Municipality announces a competition for the position of Secretary-Record Clerk at Jelgava City Municipality's Guardianship Court (for an indefinite period)
Job Duties Description:
1. comply with the Guardianship Court Law and other regulatory acts related to the position when performing job duties;
2. ensure registration of received and sent correspondence in the NAMEJS document management system;
3. in accordance with regulatory requirements, ensure document management functions in the institution, its internal control and supervision;
4. receive…
Přehled
Typ
job
Stav
active
Viditelnost
public
Cena
1 240 € /měs
Město
Jelgava
Adresa
LATVIJA, Pulkveža Oskara Kalpaka iela 9, Jelgava
GPS
56.6522063, 23.7291999
Email
Telefon
Zobrazení
1
Publikováno
29. 7. 2026
Upraveno
4. 8. 2026
Poloha
Načítám mapu…
Parametry
Field
Valsts pārvalde
Category
Valsts pārvalde
Zaměstnavatel
Jelgavas valstspilsētas pašvaldības iestāde "Centrālā pārvalde"