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The Swedish Defence University is an internationally leading educational institution in defence, crisis management, and security. We offer a unique academic environment where civilian and military perspectives meet. The Swedish Defence University is now seeking an engaged and professional executive secretary to work closely with our university leadership in their daily operations. Would you like to work in a dynamic and academic environment where you are at the center of events? Do you thrive with many contacts in a fast-paced operation with great variety? As an executive secretary, you will have a central role at the Swedish Defence University and become an important part of our organization. This role is suitable for you if you thrive in a central and coordinating function with many contacts and want to work closely with the university's leadership. You will handle administrative tasks, facilitate communication, and ensure that our processes run smoothly. Your service-oriented approach will contribute to a positive work environment and support our goal of thriving and growing together. You will be part of the management support unit within the communications department. Responsibilities As an executive secretary, you will work closely with university leadership and the university director to plan, coordinate, and structure daily management operations. You are a qualified administrative support and serve as an administrative hub in the organization. You have a key role in creating structure and good planning in the work surrounding university leadership. You are responsible for coordinating meetings and activities, managing calendars and travel planning, and ensuring that relevant materials, presentations, and decision documents are available for meetings and other activities. The role also includes administratively coordinating leadership meetings, including bookings, agendas, documentation, and minutes. You serve as an important point of contact for both internal and external contacts and contribute to professional and efficient communication. An important part of the role is also to prioritize incoming matters and structure the flow of questions and contacts to university leadership, which requires professional conduct and high service awareness. The role requires good judgment, integrity, and a high degree of independence. Further, you will contribute to planning and implementation of various development and coordination initiatives and project manage certain assignments within management support. Qualifications We are looking for someone with: - at least 2 years of experience in qualified administrative work in similar roles, such as executive secretary, CEO assistant, or management support - at least a bachelor's degree in political science, law, or a related field, or other education/experience that the employer considers equivalent - very strong ability to express yourself in speech and writing in Swedish and English - good knowledge of the Office suite and experience working in various digital systems as well as experience with digital meeting bookings and conducting meetings in, for example, Zoom or Teams It is meritorious if you have: - experience working in the public sector, particularly in a university or higher education institution in a similar role - experience in a similar role in the private sector - experience in project management or coordination, such as driving and developing administrative processes and/or coordinating meetings and decision flows Personal Qualities We will place great emphasis on your personal qualities, and to succeed in this role you must have very strong administrative skills, be organized, communicative, and service-oriented. You are thorough and have high work capacity with the ability to manage multiple parallel tasks while maintaining quality, even during periods of high work tempo. A prerequisite for thriving in this position is that you: Are proactive and good at staying ahead in planning and coordination. The role requires high demands on collaboration, integrity, and good judgment. Furthermore, you are self-reliant, solution-oriented, and thrive in a role with many contact points and varied work tasks. To thrive with us, you need to be an engaged and present individual who wants to contribute to the Swedish Defence University's professional development, collegial cooperation culture, and social cohesion. It comes naturally to you to share your knowledge and help create a rewarding and good work environment. About the Employment This is a permanent full-time position that begins with a six-month probationary period. Employment at the Swedish Defence University may require a security clearance for placement in a security class, which includes register checks and in some cases security interviews with the Security Police. The employment may include wartime placement. If you are already wartime-placed in your current employment at an authority and your expertise is needed in the Swedish Defence University's wartime organization, negotiations will take place between the relevant authority and the Swedish Defence University regarding your placement. Start Date By agreement. Salary and Benefits The Swedish Defence University applies individual salary determination. Benefits for employees at the Swedish Defence University: https://www.fhs.se/om-forsvarshogskolan/jobba-hos-oss/formaner.html. Application Your application should include a CV and a cover letter and be submitted through the Swedish Defence University's recruitment system by clicking the "Apply" link on the job posting page. In your cover letter, we ask you to explain why the position interests you, which of your knowledge and experiences are most relevant, and how you believe you can contribute in the role of executive secretary with us. A complete application must be received by the Swedish Defence University no later than the final application deadline at midnight, CET/CEST (Central European Time/Central European Summer Time). If there is not an equal gender balance, the Swedish Defence University may, given equal or substantially equal qualifications among applicants, hire the person of the underrepresented gender. Information For information about the position, contact Communications Director Camilla Magnusson, mailto:[email protected]. During the period July-August, the ability to answer questions about the position is limited due to vacation. Feedback will be provided as soon as possible, but responses may in some cases be delayed until after the vacation period ends. We look forward to receiving your application no later than August 9, 2026!! For contact with employee organizations at the Swedish Defence University, email [email protected], OFR/[email protected], and OFR/[email protected]. We decline offers of recruitment and advertising assistance due to government procurement regulations.The Swedish Defence University is an internationally leading educational institution in defence, crisis management, and security. We offer a unique academic environment where civilian and military perspectives meet. The Swedish Defence University is now seeking an engaged and professional executive secretary to work closely with our university leadership in their daily operations. Would you like to work in a dynamic and academic environment where you are at the center of events? Do you thrive with many contacts in a fast-paced operation with great variety? As an executive secretary, you will…
Přehled
- Typ
- job
- Stav
- active
- Viditelnost
- public
- Město
- Stockholm
- GPS
- 59.3402829, 18.0784114
- Zobrazení
- 1
- Publikováno
- 30. 6. 2026
- Upraveno
- 5. 8. 2026