Coordinator for Kiruna 2029

Kiruna kommun · plný úvazek

Kiruna, Švédsko

Kiruna has been designated as Europe's Capital of Culture for 2029. The government made this decision following a strong recommendation from the European expert jury, which selected Kiruna among the Swedish candidates with the application Movement - Below Ground. On Earth. In Space. A historic milestone for the municipality, the region, and the cultural life of northern Sweden. Kiruna is at the intersection of extraction and renewal, tradition and future, local stories and cosmic horizons. Few assignments in Europe offer this combination of cultural development, societal transformation, and international collaboration. Now we are seeking a coordinator who wants to help build and develop the organization behind Europe's Capital of Culture 2029. This position does not involve management or personnel responsibility. Kiruna 2029 is a project organization within Kiruna Municipality that reports to its own committee. After the project period, the project organization will be wound down. 1 position(s). DUTIES As a coordinator, you have a central role in supporting the project manager, management group, and operations in daily work. You work closely with the project manager and function as a hub for planning, coordination, and follow-up. The role involves creating structure in an operation that is growing rapidly with several parallel development processes occurring simultaneously. You contribute to ensuring that decisions are followed up, that processes function, and that the organization has the administrative conditions required to deliver on the mission as Europe's Capital of Culture 2029. Duties include, among other things: • Planning and coordination of the management group's work. • Preparation of agendas, meeting materials, and decision-making documents. • Documentation of meetings and follow-up of decisions and actions. • Administrative coordination of project and operational development initiatives. • Support for onboarding of new employees. • Coordination of operational planning and follow-up. • Responsibility for structure and organization of shared documents and workspaces. • Support for external project financing, sponsorship, and reporting. • Support for planning of internal and external meetings, visits, and activities. • Coordination of contact registers, contract overviews, and follow-up lists. • Contact with municipal support functions such as procurement, HR, IT, Finance, etc. • Administrative support related to partnerships, networks, and international relations. • Practical support for reporting, applications, and follow-up. • Contributing to the development of effective working methods, routines, and processes. We offer stimulating work with significant responsibility and the opportunity to influence how the organization develops in the coming years. The role requires on-site presence in Kiruna. Business travel may occur. QUALIFICATIONS We are looking for someone with post-secondary education in project management, administration, public administration, or other education or experience that the employer deems equivalent. You have experience working in a coordinating, administrative, or project support role where you have managed several parallel processes simultaneously. To succeed in this role, you need to be highly organized and have the ability to create order even when conditions change rapidly. You work independently, take initiative, and drive matters forward while having an easy time collaborating with many different people. We are looking for someone who: • Is organized and thorough. • Has very good administrative ability. • Can prioritize among many parallel tasks. • Is service-oriented and unpretentious. • Has good judgment and high integrity. • Is communicative and relationship-building. • Thrives in an environment where the organization is still being built. • Expresses yourself well in Swedish and English in both speech and writing. • Good knowledge of the Office suite. • B driver's license is required. It is advantageous if you have experience with: • Project administration. • Public sector operations or politically governed organizations. • Coordination of management groups or steering committees. • Operational planning and follow-up. • Document management and case processes. • EU-funded projects, cultural projects, or major development projects. • Knowledge of Sámi, Meänkieli, and Finnish. The position requires that work primarily takes place on-site in Kiruna. Great emphasis is placed on personal qualities. Employment form: Fixed-term employment. Duration: 6 months or longer. Start date: To be agreed upon. End date: 2029-11-30. This is a unique opportunity to be part of the development of Europe's Capital of Culture 2029 from the beginning. You will work closely with the organization's leadership and have a central role in creating the structures and working methods that make it possible to carry out one of Sweden's largest cultural initiatives. To work with us, you should share Kiruna Municipality's common values where respect, responsibility, and collaboration are the guiding principles. We offer a pleasant work environment and stimulating tasks, and as an employee, you will have a good balance between work and leisure. We have many different benefits where, as an employee, you can train free of charge at various training facilities up to 5000 kr/year, we have cabins in the mountains that you can rent, and we offer the opportunity to exchange salary for additional days off. We strive for gender balance and view diversity as a strength. We welcome employees with different backgrounds and work to ensure that our workplaces are accessible to all. Kiruna Municipality views full-time work as a right and part-time work as an option. It is advantageous if you have knowledge of Finnish, Sámi, and/or Meänkieli, as Kiruna Municipality is an administrative area for these languages. Kiruna Municipality applies individual and differentiated salaries. If you move forward in the recruitment process, you will be presented with a relevant salary range at the interview. We would appreciate it if you read information about our collective agreements, local agreements, and what we as an employer have to offer before we meet you for a possible interview. You can find this information here: https://kiruna.se/naringsliv--arbete/arbeta-hos-oss/kommunen-som-arbetsgivare.html Kiruna Municipality has placed a medieval notice for this recruitment and therefore declines contact from job advertising sales or other recruitment service providers.