Coordinator, Scheduling and Planning

Do you want to become our new colleague? In Motala, Östergötland's lakeside city, we are open, proud, and innovative. Our municipality is the right place to contribute, develop, and thrive. With a responsible mission, we adapt to changes and act to develop sustainable lakeside life in Motala Municipality. Together we make life better! The Social Services Department is responsible for services, support, and assistance to individuals and families in the municipality. Our operations are primarily governed by the Social Services Act, the LSS Act, and the Health and Medical Care Act, and must implement measures regulated by these laws. All operations are guided by placing the individual at the center to meet their needs. The assignment involves significant customer focus and service commitment. Common personnel and scheduling provision consists of three units: Scheduling and Planning, Temporary Staff and Recruitment, and Resources and Administration, which are responsible for providing support to most of the Social Services Department. 1 position(s). DUTIES The operational area Common Personnel and Scheduling Provision (GPS) is a central unit where all functions related to competence provision and scheduling are gathered. That is, scheduling, competence provision, and detailed planning for home care services. The unit also handles all sick leave and return-to-work reports for our service-providing operations. This position includes both scheduling for several units and detailed planning for relief and escort services. You will function as an expert, where together with your colleagues you work proactively and in an advisory capacity toward the operations. The task is to create efficient and well-functioning schedules, where the needs of the operations, budget, and work environment are in focus. As a coordinator, you are expected to provide support to the operations and will therefore, for example, also participate in workplace meetings and coordination meetings. The work includes collaborative planning, vacation planning, and handling sick leave and return-to-work reports. When needed, you may need to work on other tasks within the operational area. You will work in scheduling systems, planning systems, and personnel systems at an advanced level. In addition, you will use several other support systems. You will be part of a team with other coordinators within scheduling and detailed planning, where together you are responsible for several units. The role includes both strategic and operational planning. Collaboration and dialogue with managers and employees is central to ensuring that the schedule meets operational requirements. It is therefore important that you have a natural ability to communicate and inform in a clear and pedagogical manner. Much happens in our operations that you approach with a proactive mindset and well-developed structure. You perform the work with professional conduct and a high level of service in all situations, even under high pressure. We expect and believe that you are a good ambassador who contributes to creating pride in Motala Municipality. Weekend duty is included in the position. The position is a temporary assignment for one year with good opportunities for extension and possibly a permanent position. QUALIFICATIONS Formal Competencies: • Completed and approved upper secondary school grades • Ability to work smoothly in various systems besides Office. Experience working in multiple different systems at an advanced level. We primarily work in TimeCare Planning, TimeCare Pool, Personec, Kompanion, Viva, and several other systems. • Experience with administrative work at a higher level, requiring a strategic approach. • Experience in scheduling for complex operations and/or detailed planning for operations within care and nursing • Experience in planning 24-hour operations and understanding of work in such operations Personal Competencies: You organize and plan your work well, work according to a clear process where you complete what you have started. You set timeframes and meet deadlines. You take active initiative in social contexts, step forward, and have an easy time creating new relationships and maintaining them. You have the resources required for change or problem-solving. You do your best by doing what you can right now. You quickly find solutions to problems that arise. You have the ability to understand different aspects of a problem and can find ideal solutions in an efficient manner. You solve problems without losing sight of long-term strategies. You see logic and connections in complex information or environments. Salary Form: Monthly salary. Employment Form: Temporary employment. Duration: 6 months or longer, start date: By agreement, end date: 2027-06-30. Work Hours: Daytime – varying between 06:15 to 16:00 – weekend hours 06:30-11:30 Read more about our benefits and working in Motala Municipality at motala.se/arbete. For more information about the municipality, visit motala.se Placement is made subject to appropriate decisions. Please note that we decline all direct contact from staffing and recruitment companies with which we do not have agreements, as well as sellers of additional job postings.

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