Coordinator with Focus on EU Funding

We draw strength from over 50,000 students and employees. Students who bring hope for the future. Employees who every day contribute to Linköping University taking on the challenges of our time. Our values are built on credibility, trust, and security. By being courageous, thinking freely, and creating something new, we together—through big and small actions—build a better future. Welcome to apply for a job with us! Do you want to work close to research, business support, and management to develop, coordinate, and quality assure LiU's work with EU funding? Then you might be the person we're looking for! About the Job In this role, you will have a central function in strengthening and developing the university's work related to participation in the EU's research and innovation framework programs. The role combines operational responsibility with a strategic perspective, and involves working at the intersection of research support, administration, finance, and regulations. You will work closely with the university's LEAR function (Legal Entity Appointed Representative) and contribute to ensuring that processes related to organizational tasks, authority management, and regulatory compliance maintain high quality and function effectively across the institution. The role is characterized by a broad network and many collaboration points, both internally and externally, and requires a good understanding of complex regulations and administrative systems primarily related to EU funding, but also American funding and to some extent national funding. You are empowered to contribute to coordination, development, and documentation of working methods, while ensuring continuity and reducing vulnerability in a business-critical function. Through your work, you contribute to creating stable and long-term sustainable processes that enable increased and more efficient participation in EU-funded projects. This also includes responsibility for environmental scanning, where you continuously follow and analyze changes in the national and international research funding landscape, which is greatly influenced by global developments. The role may also include responsibility for coordinating research projects and programs. This means you provide qualified coordination support in implementing approved projects and programs, with a focus on monitoring, reporting, contract management, and coordination and communication with internal and external parties. You contribute to ensuring structure, quality, and regulatory compliance throughout the project's lifecycle. We are looking for someone who thrives in a supportive and advisory role where you can use your abilities to manage complex processes involving many stakeholders. You will have a central role working close to researchers, business support, and management, which gives you a unique comprehensive view of the university's infrastructure and research environments. Examples of Work Tasks: Contribute to quality assurance and updating of legal and financial information related to LiU's EU participation. Coordinate internal processes for registration, validation, and updating of organizational data. Develop internal templates for budgeting, monitoring, and accounting work. Support work with authority management (role management) for EU projects and ensure correct system access. Serve as a central contact point on matters concerning administrative regulations and organizational tasks related to European and American research funding. Contribute to developing, documenting, and improving internal procedures for regulatory compliance and quality within EU project administration and American project administration, and participate in dialogue with the EU Commission and other relevant actors on administrative and financial matters. Support in conducting audits for EU and American grants. Plan and conduct internal information and training initiatives regarding EU administrative requirements and systems. Collaborate with finance functions, legal professionals, and research support to ensure cohesive support for EU projects. Coordination of research projects and programs. To succeed in this role, you need a genuine interest in research funding and research collaboration. About You You are a person who radiates calm and trust, listens thoughtfully in your interactions, and have an easy time building good relationships. At the same time, you are self-driven and take responsibility for your tasks, with an ability to structure and prioritize your work efficiently. You have a holistic perspective and see how different parts connect, which allows you to navigate changing circumstances and identify opportunities even when conditions shift. You have excellent collaboration skills and enjoy working with others, contributing with a constructive and respectful approach. The role requires excellent communication skills and the ability to build relationships in an organization with many contact points. In addition to the personal abilities and skills described above, we would like you to have: Academic degree of at least 3 years, in an area relevant to the position Excellent ability to express yourself in speech and writing in Swedish and English It is advantageous if you have: Good knowledge of regulations and requirements regarding EU funding, primarily Horizon Europe Good knowledge of regulations and requirements regarding research funding from American funding agencies Experience working in a university or higher education institution Experience with work and advice regarding budgeting, forecasting, and financial analysis and monitoring Experience with qualified administrative work Experience coordinating larger projects and programs Read more about the position at liu.se under open positions. Application Welcome to submit your application with CV and cover letter no later than August 31. You apply for this position by clicking the "Apply" button below. Applications received after the deadline will not be considered. We welcome applicants with different backgrounds, experiences, and perspectives; it enriches and develops our operations. For us, it is self-evident to uphold everyone's equal value, rights, and opportunities. Read about our work at https://liu.se/artikel/lika-villkor/. We look forward to your application! Linköping University has procurement agreements and asks that we not be contacted directly by staffing and recruitment companies or sellers of job listings.

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